Corporate Personal Assistant

Mid and South Essex NHS Foundation Trust; Basildon; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare organization is seeking a dedicated Personal Assistant to support its Site Leadership Team. The role involves managing busy diaries, arranging meetings, and providing high-level administrative support. Exceptional organizational and time management skills are essential, along with discretion and strong interpersonal abilities. Flexibility in working hours is required to ensure consistent cover for the Corporate Office. Join us to deliver excellent services and support healthcare professionals.

Qualifications

• Exceptional organisational and time management skills.
• Keen eye for detail and ability to prioritise effectively.
• Discretion, professionalism and strong interpersonal skills.

Responsibilities

• Manage busy diaries and inboxes for the leadership team.
• Arrange meetings and take minutes.
• Coordinate key reports, presentations, and correspondence.
• Act as a trusted point of contact to ensure smooth operations.

Skills

Organisational skills

Time management

Attention to detail

Interpersonal skills

Discretion

Job description

Overview

Are you an organised and proactive individual with a passion for providing high-level administrative support? We're looking for a dedicated Personal Assistant to join our Site Leadership Team, providing a comprehensive, efficient and professional service that helps our leaders deliver exceptional operational and managerial performance.

Responsibilities

• Manage busy diaries and inboxes
• Arrange meetings
• Take minutes
• Maintain action trackers
• Coordinate key reports, presentations and correspondence
• Be a trusted point of contact ensuring smooth day-to-day running of the leadership office
• Enable effective communication across the site
• Appropriately manage all correspondence replying to letters, requests and memorandums as required
• Appropriately manage telephone calls, screening and diverting calls as necessary
• Receive visitors on behalf of the Leadership Team, demonstrating professionalism and exhibiting the core values of the group at all times
• Undertake general administrative duties in support of the Leadership Team as required
• Provide a full Personal Assistant service to the Leadership Team to ensure that the right focus is placed on priorities, planning and organising complex activities including inbox management, diary management, minute taking and maintenance of action trackers

Qualifications

• Exceptional organisational and time management skills
• Keen eye for detail
• Ability to prioritise effectively in a fast-paced environment
• Discretion, professionalism and strong interpersonal skills
• Working closely with senior colleagues across the organisation

Working Hours

Flexibility is key – you'll work within the hours of 08:00 to 17:30 as part of a team rota, ensuring consistent cover for the Corporate Office.

About the Organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.