Coordinator: Business Intake

Mayer Brown LLP; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An international law firm in London seeks a Coordinator: Business Intake to provide administrative support for the Risk Management team. The ideal candidate should have experience in a legal administrative role, excellent attention to detail, and proficiency in Microsoft Office applications. This position offers an opportunity to grow and thrive in a collaborative environment.

Qualifications

• Experience in an administrative role within a legal environment.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Good communication and interpersonal skills.

Responsibilities

• Assist with the migration of LBI filing from Outlook to iManage.
• Provide administrative support to the Risk Management team.
• Manage the uploading and profiling of engagement letters.

Skills

Attention to detail

Organizational skills

Communication skills

Typing speed and accuracy

Proficiency in Microsoft Office

Understanding of AML regulations

Job description

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Risk Management Services department in our London office as a Coordinator: Business Intake.

Hours:

9:30 a.m. to 5:30 p.m. with flexibility in accordance with the needs of the business.

Responsibilities

We are seeking a diligent and detail-oriented Coordinator to join our Anti-Money Laundering /Risk Management team in our London office. The successful candidate will provide day to day administrative support to the London Business Intake (LBI) and wider Risk Management team in London to support the overall risk management function.

Key Responsibilities:

• Assist with the migration of LBI filing from Outlook to iManage.
• Responsible for filing LBI correspondence
• Managing the uploading and profiling of engagement letters.
• Send new client due diligence files to the matter team on a weekly basis.
• Follow up monthly with the Supervising Matter Partners regarding insider list closure approval.
• Assist with the ethical walls/insider list processes as necessary
• Provide ad hoc administrative assistance to the wider Risk Management team, including requesting files from storage, formatting documents, and diary & travel management.
• Support GlobalNet by updating risk management reference materials and information on the intranet.

Qualifications

• Experience in an administrative role within a legal environment.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications and in particular Word and Excel.
• Good accuracy and typing speed Proficiency in using office software and risk management systems.
• Strong organisational and time management skills.
• Good communication and interpersonal skills.
• Some understanding of AML regulations and compliance processes would be an advantage although training will be provided.

Experience, skills and personal attributes:

• Accurate spelling, grammar and punctuation.
• High level of comfort working with a variety of IT software packages.
• Flexible and enthusiastic approach to team work.
• Ability to prioritise a varied workload and to work to tight deadlines.
• Effective communicator.
• Ability to work both independently and as part of a global and diverse team.
• Self-starter, pro-active, ability to use initiative.
• Good, articulate telephone and email manner.
• Reliable and well organised.
• Ability to analyse issues and use initiative to resolve them and to appreciate when to escalate.
• An ability to handle sensitive matters confidentially and with discretion.

At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed. We are therefore happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

In addition, one of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race & Ethnicity), Women, Enable (Disability) and Work and Me (Family).