Contracts and Procurement Coordinator

OCM Ireland; Lowestoft; Hybrid; GBP 27,000 - 31,000; Part time

Job summary

A community healthcare provider in Lowestoft is looking for a part-time Contracts and Procurement Administrator. The role involves supporting contract management, procurement processes, and using various software tools. Candidates should have strong communication skills and a basic understanding of contracts. Flexible working patterns are offered, with a salary range of £27,485 to £30,162 annually.

Qualifications

• Proficient in MS Word, Excel, PowerPoint, Outlook and Teams.
• Excellent written and verbal communication skills are essential.
• Basic understanding of Contracts and Procurement is necessary.

Responsibilities

• Support the Contracts and Procurement team in administering activities.
• Process requests for procurement within budget.
• Facilitate procurement meetings and manage documentation.

Skills

Proficient in MS Word, Excel, PowerPoint, Outlook and Teams

Excellent written and verbal communication

Good organisational and prioritisation skills

Basic understanding of Contracts and Procurement

Education

NVQ level 3 or equivalent

Project Management qualification (e.g., Prince2 Foundation)

Job description

Overview

The Contracts and Procurement team are looking for a competent, efficient team member to provide coordination of team activities and administration for the contracts and procurement functions within the organisation. Some knowledge of NHS funding and payments would be an advantage; training will be available for the most suitable candidate. This is a complex developmental role with the potential to learn business critical aspects within the organisation, including contract management, basic contract law, financial functions, commercial negotiation and horizon scanning.

Within the procurement functions of the organisation, this role will entail processing requests for procurement, sourcing the best available products within budget, and ensuring that medical devices are purchased within current policy limitations, such as setting up the Virtual Panel meetings to approve various items of medical equipment. The team liaises with external legal advice and processes claims to NHS Resolution on behalf of the organisation. This is a busy role and the hours could have some flexibility. We are a close team with a highly motivated work ethic and would welcome a person with drive and enthusiasm to develop this role.

Under current UK immigration rules, this role does not meet the eligibility requirements for sponsorship under either the Health and Care Worker visa or the Skilled Worker visa routes.

Main duties of the job

• Proactively support the Contracts and Procurement team to administer Contracts and Procurement activities across the ECCH group
• Support planning, organising and delivery of procurement and contract projects
• Proactively chase progress against action logs arising from contract management meetings with suppliers and providers
• Support effective risk management within specific programmes of work and ensure effective communication with all stakeholders, producing update information as necessary
• Ensure reporting of any supplier issues or performance concerns are recorded accurately
• Facilitate Procurement Virtual Panel meetings and Contract Management meetings, internal and external stakeholder meetings as necessary
• Create Purchase Orders, raise Invoices, and receive goods on the Access Finance system
• Use a range of software programmes to produce, maintain and distribute documents, including reports, spreadsheets, agendas and presentations, accurately and to specified deadlines
• Take minutes of meetings where necessary, typing and distribution of electronic minutes, action plans and any supporting papers
• Use analytical skills and judgement to assess opportunities and potential solutions and make appropriate recommendations
• Manage and prioritise incoming emails, initiating responses where appropriate, ensuring accurate and timely communication to other parts of the organisation
• Photocopying, scanning, distributing, filing and organising letters, reports and other documents
• Monitor and respond to queries from the contracting email inbox
• Maintain Contract & Procurement management policies and procedures
• Set up and maintain comprehensive, confidential records and filing systems, keeping records up-to-date
• Open, sort and action incoming mail, ensuring outgoing post is sent in a timely manner
• Maintain schedules and diaries and service meetings, which may involve travel to other venues, including issuing invitations, formulating agendas, distributing papers and taking formal minutes
• Demonstrate a high level of discretion and confidentiality
• Perform tasks requiring concentration to ensure accuracy, including use of computers and preparing documents
• Comply with ECCH policies on Health & Safety at work and Risk assessments, reporting hazards and completing related documentation as necessary
• Undertake any other duties in line with the role as directed by the Head of Contracts & Procurement
• Attend all statutory training as dictated by the organisation
• Participate in the staff appraisal scheme and Personal Development Programme

About Us

ECCH is a well-established health care provider delivering NHS care within the community since 2011. We provide a range of NHS, community health and social care services predominantly across the eastern region of the Norfolk/Suffolk borders. We are aligned to NHS terms and conditions, and offer many employee benefits. To find out more, visit www.ecch.org. We are a social enterprise and staff-owned organisation, which means staff can opt to be shareholders and have a real say in how ECCH is run and evolves to deliver healthcare for the future.

We work in partnership with the community to become the provider and employer of choice for community healthcare. Applications are encouraged as early as possible as this job may close earlier than the advertised closing date once enough applications have been received. We recognise that AI tools are increasingly used in professional settings and value an authentic reflection of skills and experience. Applicants must declare if AI has been used to complete their application. By submitting, you confirm that all information provided is a true and accurate representation of your skills, knowledge and experience. Interviews will take place on 2 October. This role is 22.5 hours per week.

Details

• Date posted: 10 September 2025
• Pay scheme: Agenda for change
• Band: Band 4
• Salary: £27,485 to £30,162 a year
• Contract: Permanent
• Working pattern: Part-time, Flexible working, Home or remote working
• Reference number: B9849-083-25A
• Job locations: Hamilton House, Battery Green Road, Lowestoft, Suffolk, NR32 1DE

Job Description

See above responsibilities for details of day-to-day duties and expectations related to planning, organising and delivering procurement and contract projects, meetings, documentation, reporting, correspondence and related activities.

Person Specification

Skills and Knowledge

• Essential: Proficient in MS Word, Excel, PowerPoint, Outlook and Teams; excellent written and verbal communication; basic understanding of Contracts and Procurement; good organisational and prioritisation skills; diplomatic approach; problem solving; awareness of data protection and confidentiality

Desirable

• Knowledge of Finance Systems
• Knowledge of NHS Procurement processes
• Experience of NHS Contracts
• Experience of corporate insurance
• Willingness to undertake additional training

Qualifications

• Essential: NVQ level 3 or equivalent; recognised Project Management qualification (e.g., Prince2 Foundation) or equivalent change management experience
• Desirable: ECDL or equivalent IT qualification; evidence of Continuous Professional Development

Personal Attributes

• Essential: Good interpersonal skills; ability to concentrate; maintain discretion and confidentiality; strong communication and presentation skills; professional in interactions; self-motivated; ability to plan, prioritise and work under pressure

Desirable

• Willingness and ability to work across sites and travel as required

Employer details

Employer: East Coast Community Healthcare CIC
Address: Hamilton House, Battery Green Road, Lowestoft, Suffolk, NR32 1DE
Employer's website: https://www.ecch.org/