Company Secretary Assistant

G2 Legal Limited; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading real estate investment firm in London is seeking a highly organized Company Secretary Assistant to support the Group Company Secretary and Head of HR in corporate governance tasks. This full-time, in-office role involves managing meetings, maintaining statutory records, and advising stakeholders on governance processes. Candidates should have at least two years of corporate experience, strong written communication skills, and a proactive, detail-oriented approach. Ideal for those looking to deepen their company secretarial expertise in a dynamic environment.

Qualifications

• At least two years of corporate experience.
• Proactive and calm under pressure.
• Interest in Governance, Compliance, and Company Secretarial roles.

Responsibilities

• Manage the full cycle of management, executive and subsidiary meetings.
• Prepare agendas, collate papers, draft minutes and track approvals/actions.
• Maintain statutory records and support corporate record management and audits.
• Update and maintain the group's corporate structure chart.
• Assist with board packs and compliance requirements.
• Manage filings for entities, including annual accounts and confirmation statements.
• Advise stakeholders on approval thresholds and governance processes.
• Provide ad hoc company secretarial support as required.

Skills

Strong written communication skills

Exceptional attention to detail

Strong Microsoft Office skills

Adobe Acrobat skills

Proactive and organized

Education

Degree in law

Job description

Company Secretary Assistant – London

I am partnering with a leading real estate investment and asset management business to appoint a highly organised Company Secretarial Assistant into its Corporate Services team. This full-time, in-office role supports the Group Company Secretary and Head of HR, offering the opportunity to work across a sophisticated governance framework and gain exposure to a broad portfolio of UK entities. It is ideal for a detail-driven candidate seeking to deepen their company secretarial expertise within a dynamic real estate environment.

Please note that this role requires office attendance five days per week

Key Responsibilities

• Manage the full cycle of management, executive and subsidiary meetings
• Prepare agendas, collate papers, draft minutes and track approvals/actions
• Maintain statutory records and support corporate record management and audits
• Update and maintain the group's corporate structure chart
• Assist with Topco board packs and compliance requirements
• Manage filings for a small portfolio of entities, including annual accounts and confirmation statements
• Advise internal stakeholders on approval thresholds and governance processes
• Provide ad hoc company secretarial support as required

Key Skills

You will have at least two years' corporate experience, strong written communication skills and exceptional attention to detail. A degree-law advantageous-plus strong Microsoft Office and Adobe Acrobat skills are essential. You will be proactive, organised, calm under pressure and keen to develop, ideally with interest in CGI studies.

If you're a motivated governance professional seeking your next step, please contact me for a confidential discussion.