Commercial Administrator

Support; St. Eval; On-site; GBP 30,000 - 32,000; Full time

Job summary

A leading hospitality management company in the UK is seeking a detail-oriented Commercial Administrator to support various commercial functions. This role entails maintaining supplier data, managing contract changes, and liaising with suppliers to resolve queries. The ideal candidate will possess strong Microsoft Office skills and experience in a commercial support role, particularly within hospitality or retail. Benefits include a competitive salary, holiday entitlement, and staff discounts.

Benefits

Staff discounts

28 days paid holiday

Complimentary 3-course meal for two after one year

Pension scheme

Employee Assistance Programme

Qualifications

• Proficient in Microsoft Office, especially Excel.
• Experience with ERP systems is desirable.
• Prior experience in a commercial support role is required.

Responsibilities

• Maintain the supplier and contract register for commercial benefit.
• Manage supplier price and contract changes via a clear calendar.
• Liaise with suppliers over invoice/contract queries.
• Prepare briefs for new products under guidance.
• Work with the data analyst to ensure data consistency.
• Place adhoc purchase orders when necessary.
• Maintain a business change register and coordinate meetings.
• Prepare project briefs for business change projects.
• Assist the Commercial Manager with adhoc duties.

Skills

Proficiency in Microsoft Office (Excel essential)

Experience with ERP systems

Previous experience in a commercial or finance support role

Hospitality or Retail background

Job description

Commercial Administrator

• Up to £30,000 per annum.
• Plus, up to £2,400 per year in tips (paid weekly, based on last year’s earnings).
• Permanent Contract 40hr week.

We are looking for a highly organised and detail-oriented Commercial Administrator to support the commercial functions of the business. This role plays a key part in ensuring accurate data management, effective communication, and smooth day-to-day commercial administration.

Duties and Responsibilities

• Maintaining the supplier and contract register, ensuring governance and planning ahead for an agreed rolling cycle of activity that enables commercial benefit.
• Proactively manage supplier price and contract changes via a clear calendar of events (Tender calendar). Coordinating the activity undertaken by the data analyst which will evaluate impact of proposed changes to put forward proposals to commercial manager to review.
• Liaising with suppliers and outsourced providers over invoice / contract queries in line with agreed KPI’s & SLA’s set by HOT / Contacts.
• Preparing briefs for new products under the guidance of the commercial manager and operations. Identify potential solutions for the commercial manager to review and agree.
• Working closely with the data analyst to ensure data consistency, providing a clear brief and expectation to suppliers to enhance data quality.
• Placing adhoc purchase orders when appropriate.
• Working alongside the commercial manager & IT Coordinator, maintain a business change register, log change requirements, priorities, timescales and coordinate stakeholder meetings.
• Prepare project briefs for business change projects, attend project meetings with the commercial manager keeping risk registers and progress logs up to date.
• Assisting the Commercial Manager with any adhoc duties.

Behaviours

• Working well under pressure and during the busy times by supporting and checking in with each other.
• Operating in line with all company policies and procedures, doing the right thing in the right way.
• Using company values-based decisions when interacting with other team members and customers.
• Being present at monthly team meetings to stay on top of new communications and spending time with the team.
• Working as a team player within the finance team, adhering to deadlines, and supporting the month-end process.
• Keeping safe by ensuring compliance training is up to date as per the training schedule, including completion of training on Mapal.

Benefits

• Staff discounts. You'll get discount in our restaurants, shops and online and discounted hotel stays and cookery courses.
• Holiday. You'll get 28 days paid holiday every year which increases after 2 years.
• Free meal for two. After one year with us, you'll get a complimentary 3-course meal for two people in one of our restaurants every year.
• Pension scheme. To help save for your future, you’ll be automatically enrolled in our pension scheme after your first 3 months.
• Employee Assistance Programme. Wellbeing and engagement platform offering support, counselling sessions and retail discounts online and on the high street.

Experience

• Proficient in Microsoft Office (Excel essential); experience with ERP systems desirable.
• Previous experience in a commercial or finance support role.
• Hospitality or Retail background (desirable).