Collections Registrar

UCL Eastman Dental Institute; City Of London; Hybrid; GBP 43,000 - 52,000; Part time

Job summary

A leading educational institution in the UK seeks a candidate for a Grade 7 role in collections management. This position involves managing loans and developing policies, requiring strong negotiation skills and experience in collections management. This role offers a salary of £43,000 - £52,000 annually, with options for part-time and hybrid working arrangements, allowing for a better work-life balance.

Benefits

27 days annual leave + 6 closure days

Ability to buy additional leave days

Enhanced family leave benefits

On-site gym

Cycle to work scheme

Access to free lectures and exhibitions

Qualifications

• Proven knowledge and understanding of collections management and loan procedures.
• Ability to engage and negotiate with diverse stakeholders.
• Experience of developing and implementing collections management standards.

Responsibilities

• Manage administration of long and short-term loans.
• Develop and implement collections management policies.
• Support other UCL collection holding departments.

Skills

Knowledge of collections management

Ability to engage diverse stakeholders

Experience developing policies

Effective planning and communication

Job description

About the role

The Collection Management team within LCCOS Museums & Cultural Programmes directly manages our loans and collections care & conservation programmes. We are responsible for object storage, transportation, documentation and policy and procedure alongside managing our flagship teaching space the Object Based Learning Laboratory.

Core duties and responsibilities include administration of long and short-term loans, acquisitions, and disposals. The post holder will develop and implement collections management policies and procedures and contribute to strategic planning as well as provide support to other UCL collection holding departments.

This is a Grade 7 role, with salary scales £43,- £52, per annum (calculated pro‑rated amount for part‑time hours, inclusive of London Allowance).

We will consider applications to work on a part‑time, flexible and job‑share basis wherever. This role is eligible for hybrid working with a minimum of 60% on site.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit for more information.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

About you

We are looking for candidates who in particular have the following experience and skills:

Proven knowledge and understanding of collections management and loan procedures including acquisitions and disposals; facility reports; packing, transport, handling and display requirements; environmental standards; insurance, indemnity and security issues.

Ability to engage and negotiate with diverse stakeholders to build relationships across UCL and externally to inform and advocate for best practice.

Experience of developing and implementing collections management standards, policies and procedures.

Ability to work effectively at pace, plan and prioritise workload whilst maintaining good communication across all teams.

The advert will close on the published date at 23:59 GMT. Interviews will be held in person at our Bloomsbury Campus, w / c 2 February.

A job description and person specification can be accessed from the link at the bottom of this page.

Further details

To apply, please provide :

• An up‑to‑date CV, including as a minimum detail of your current employment, salary and notice period, details of any former employment and your education history.
• A supporting statement, showing how your skills and experience meet each of the criteria marked ‘Application’ in the Person Specification found within the Job Description for this post. Your statement should be provided using the free text box under ‘Questionnaire’.

If you have any queries about the role or have any queries about the application process, please contact , quoting the job title and reference number.

Further information about UCL LCCOS can be found on our website What we offer

Annual leave & Work life balance

• 27 days annual leave + 6 closure days (Christmas and
• Easter) as well as statutory holidays
• Hybrid and flexible working
• Ability to buy 5 additional annual leave days

Children & Family

• Enhanced maternity, adoption, paternity leave
• Carer’s leave
• Workplace nursery

Other benefits

We also offer some great benefits some of which are defined benefit career average revalued earnings pension scheme (CARE); cycle to work scheme and season ticket loan; on‑site gym etc. As part of the UCL community you can access free lunch hour lectures, exhibitions and museums and collections. On campus UCL has the Bloomsbury theatre hosting a range of performances and a series of bars, cafes and other facilities, which UCL staff can use.