Collections Registrar

UCL; City Of London; Hybrid; GBP 43,000 - 53,000; Part time

Job summary

A notable university in London is seeking a Collections Management professional responsible for loans and collections care. The ideal candidate will have experience in collections management, stakeholder engagement, and policy development. This Grade 7 role offers a salary of £43,981 to £52,586 and supports hybrid working arrangements. You will also enjoy benefits such as generous annual leave, enhanced family leave, and a workplace nursery.

Benefits

27 days annual leave plus closure days

Hybrid and flexible working

Ability to buy additional leave days

Enhanced family leave

Workplace nursery

Qualifications

• Proven knowledge of collections management and loan procedures.
• Experience in engaging diverse stakeholders.
• Ability to develop collections management policies.

Responsibilities

• Administer long and short-term loans.
• Develop and implement collections management policies.
• Support other UCL collection holding departments.

Skills

Knowledge of collections management

Understanding of loan procedures

Ability to engage diverse stakeholders

Experience with policy implementation

Job description

About the role

The Collection Management team within LCCOS Museums & Cultural Programmes directly manages our loans and collections care & conservation programmes. We are responsible for object storage, transportation, documentation and policy and procedure alongside managing our flagship teaching space the Object Based Learning Laboratory. Core duties and responsibilities include administration of long and short-term loans, acquisitions, and disposals; develop and implement collections management policies and procedures and contribute to strategic planning as well as provide support to other UCL collection holding departments.

This is a Grade 7 role, with salary scales £43,981- £52,586 per annum (calculated pro‑rated amount for part‑time hours, inclusive of London Allowance). We will consider applications to work on a part‑time, flexible and job share basis wherever. This role is eligible for hybrid working with a minimum of 60% on site.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

About you

We are looking for candidates with proven knowledge and understanding of collections management and loan procedures including acquisitions and disposals; facility reports; packing, transport, handling and display requirements; environmental standards; insurance, indemnity and security issues. The post holder should have the ability to engage and negotiate with diverse stakeholders to build relationships across UCL and externally to inform and advocate for best practice. Experience of developing and implementing collections management standards, policies and procedures will be required, with the ability to work effectively at pace, plan and prioritise workload whilst maintaining good communication across all teams.

The advert will close on the published date at 23:59 GMT. Interviews will be held in person at our Bloomsbury Campus, w/c 2 February 2026. A job description and person specification can be accessed from the link at the bottom of this page.

Further details

To apply, please provide:

• An up-to-date CV, including as a minimum detail of your current employment, salary and notice period, details of any former employment and your education history.
• A supporting statement, showing how your skills and experience meet each of the criteria marked ‘Application’ in the Person Specification found within the Job Description for this post. Your statement should be provided using the free text box under ‘Questionnaire’.

If you have any queries about the role or have any queries about the application process, please contact lccos-, quoting the job title and reference number. Further information about UCL LCCOS can be found on our website https://www.ucl.ac.uk/lccos/

What we offer

• Annual leave & Work life balance; 27 days annual leave + 6 closure days (Christmas and Easter) as well as statutory holidays;
• Hybrid and flexible working;
• Ability to buy 5 additional annual leave days;
• Children & Family;
• Enhanced maternity, adoption, paternity leave;
• Carer’s leave;
• Workplace nursery.
• We also offer some great benefits some of which are average revalued earnings pension scheme (CARE); cycle to work scheme and season ticket loan; on‑site gym etc.

Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Customer advert reference: B25-00228