Client Services Administrator

AFH Financial Group; Littlewick Green; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A financial advisory firm in Littlewick Green is looking for a Client Services Administrator to support advisers and paraplanners through efficient administrative processes. Responsibilities include maintaining client records, processing transactions, and ensuring compliance. This permanent, full-time role offers hybrid working and competitive compensation, making it an excellent opportunity for those looking to grow with the firm.

Benefits

Competitive salary

Range of benefits

Qualifications

• Proven efficient administration skills are essential.
• Ability to understand processes and document controls is needed.
• An awareness of the FCA Handbook is desirable.

Responsibilities

• Maintain client records on internal and external platforms.
• Assist in ensuring accuracy and compliance of client files.
• Process client instructions for account setups and transactions.
• Monitor group inboxes and respond to client enquiries.

Skills

Administration skills

Compliance understanding

Client contact confidence

Job description

The purpose of this role is to provide comprehensive support to the efficient operation of the business and excellent service to the clients of the firm in the administrative processes through the careful submission of transactions and documentation with continuing maintenance of investments. This role centralises around providing support to paraplanners and advisers by arranging the completion of necessary instructions, in addition to the end clients. As our Client Services Administrator, you will typically:

• Maintaining client records on both internal and external platforms
• Assist in ensuring that all client files are accurate and compliant
• Organising and pre-populating client documentation for account setups and transactions
• Processing instructions on behalf of clients, such as creating new accounts, fund switches, withdrawal of income and contributions to client plans, death claims and leavers
• Calculating performance fees and providing information for Accounts to produce client invoices
• Monitoring group inboxes and responding to client enquiries
• Additional administration duties where needed, which may include answering incoming calls, downloading call recordings, and scanning incoming post etc.
• Adhere to the Company's service levels according to its established procedures.
• Ability to work with team members and completing tasks standalone
• Ability to understand processes & document controls
• Confident in becoming a point of contact for clients and providers in relation to queries
• Proven efficient administration skills
• An awareness of the FCA Handbook sufficiently to be able to comply with regulations, relying on their own knowledge or on their ability to recognize when they will need specialist support (desirable).

We are looking for those of you who wish to grow with us as a business and support our strong growth plans. This is a full‑time, permanent opportunity with hybrid working. And in return, you will receive a competitive salary and range of benefits.