Clerk to the Governors

eTeach UK Limited; Richmond; Hybrid; GBP 100,000 - 125,000; Part time

Job summary

A primary educational institution seeks a part-time Clerk to the Governors who will provide a professional clerking service to support the governing board. Responsibilities include preparing agendas, taking minutes, and giving procedural advice. The position is home-based with attendance at scheduled meetings required. Candidates should possess strong organizational and communication skills, with a commitment to confidentiality. Training will be provided, and flexibility in hours is essential.

Benefits

Flexible working environment

Supportive staff and governing board

Opportunity to be part of the school community

Qualifications

• Interest in education and willingness to develop knowledge of education legislation.
• Experience as an administrator or clerking is desirable but not essential.
• Ability to maintain confidentiality.

Responsibilities

• Provide efficient clerking service to the governing board.
• Prepare agendas and meeting papers, take minutes.
• Offer procedural and legislative advice to the board.

Skills

Organisational skills

Communication skills

IT skills

Attention to detail

Proactive attitude

Job description

Main purpose

Marshgate Primary School is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion or belief, sexual orientation, gender reassignment, pregnancy and maternity, age, disability, marriage, or civil partnership. Salary: To be negotiated upon experience. Approximate hourly rate: To be confirmed upon experience. Hours: approximately 200-250 for a school year. Contract type: Part time. Reporting to: Headteacher and Chair of Governors.

Role overview

The Clerk to the Governors provides an efficient and professional clerking service to the governing board. The Clerk works closely with the Chair of Governors, Headteacher and other Governors to support the smooth running of the governing board. The Clerk is accountable to the governing board and assists with preparing agendas and meeting papers, taking accurate minutes, providing administrative support, maintaining records and up-to-date information on policies and review dates, and offering procedural and legislative advice to the board. The position is home-based, with attendance required at governor meetings at school and participation in relevant training sessions. There is potential to work on the school site if necessary.

Duties and responsibilities

• Demonstrate high levels of organisational skill and attention to detail.
• Be dependable, proactive, efficient and well organised.
• Have an interest in education and be willing to develop knowledge of education legislation, guidance, and legal requirements.
• Be an excellent verbal and written communicator.
• Possess common sense and the ability to work smoothly and harmoniously with others.
• Be able to work flexibly.
• Be an experienced administrator (previous clerking experience desirable).
• Have excellent IT skills.
• Be committed to maintaining confidentiality.
• Experience is desirable but not essential as training will be provided.

Meetings

This is a part-time role with all meetings held during term time. Full governing board meetings are usually in the evening starting at 6.30pm; committee meetings occur at varying times, including as early as 8am. Typical meetings include:

• Six meetings per year for the Full Governing Board
• Six meetings per year for the Resourcing Committee
• Six meetings per year for the Curriculum and Progress Committee
• Six meetings per year for the Children, Families and Communities Committee
• Additional meetings for Governors’ panel meetings – number varies
• Additional meetings if required to minute Complaints

The Clerk is also expected to attend all relevant training events and briefings.

What we offer

• The opportunity to be a constructive and valuable part of our school community
• Supportive and welcoming staff and governing board members
• The opportunity to collaborate with individuals passionate about the education and wellbeing of pupils
• Flexible working environment, working around the scheduled termly meetings

The Clerk is paid through payroll for hours worked on a monthly or termly basis. Hours payable include the whole meeting process (emails, calls and agenda preparation, writing up and distributing minutes) and training events. Estimated hours total approximately 200-250 for an academic year.

Interviews: To be confirmed

Marshgate Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will undergo appropriate child protection screening including checks with past employers and the Disclosure and Barring Service. Please see our Safeguarding Policy on the website.