Clerical Assistant (Term Time Part Time) (Permanent) - REN13121

Renfrewshire Council; Renfrew; On-site; GBP 40,000 - 60,000; Full time

Job summary

A local government agency in Scotland is seeking a clerical assistant to provide essential clerical support within a school. The role involves word processing, data entry, and handling enquiries. Candidates should have experience in a clerical role, proficiency with IT systems, and strong customer service skills. Special qualifications like an SVQ Level 2 in Business Administration are desirable.

Qualifications

• Experience working in a clerical role within an office environment.
• Knowledge of databases and Microsoft Office.
• Effective customer service, organisational, and time management skills.

Responsibilities

• Provide word processing and document production.
• Enter data into electronic systems accurately.
• Handle cash and assist with financial procedures.

Skills

IT systems knowledge

Customer service skills

Organisational skills

Time management skills

Education

SVQ Level 2 in Business Administration or equivalent

Customer Service Professional Award

Tools

Microsoft Office

SEEMIS

PECOS

Microsoft Outlook

Job description

Advert

As a clerical assistant working in our team, you will be based within a school providing clerical support to the team school.

Overview

You will provide a range of clerical duties including word processing and document production; data input into electronic systems; reception and access control duties; cash handling; supporting the ordering and procurement of supplies; dealing with mail, telephone and email enquiries; and general clerical support.

Responsibilities

• Provide word processing and document production.
• Enter data into electronic systems accurately.
• Reception and access control duties.
• Handle cash and assist with financial procedures as required.
• Support ordering and procurement of supplies.
• Deal with mail, telephone and email enquiries; provide general clerical support to the school team.

Training and teamwork

You will receive training in your duties and the systems you will use. This will be provided on site by your line manager. You will be expected to work using your own initiative and also as part of a team supporting the Management Team within the school.

Qualifications and experience

It is essential that you have experience of working in a clerical role within an office environment. It is also essential that you have knowledge of common IT systems including databases and Microsoft Office and have effective customer service, organisational and time management skills. It is preferable that you have knowledge of SEEMIS, PECOS and Microsoft Outlook.

An SVQ Level 2 in Business Administration (or equivalent) or Customer Service Professional Award is desirable. Experience of working with different agencies and use of purchasing systems is also desirable.

Security and compliance

If successful, you will be required to become a PVG Scheme Member. If you would like further information in relation to the Protection of Vulnerable Groups Scheme, please visit www.disclosurescotland.co.uk.