Clerical Assistant - MOR11078. Job in Elgin Education & Training Jobs

Moray Council; Elgin; On-site; GBP 10,000 - 40,000; Part time

Job summary

A local council office is seeking a temporary Receptionist/Clerical Support staff member to handle reception duties and clerical tasks at Alves Primary School. The role requires significant clerical experience and proficiency in various computer packages. The ideal candidate will have excellent communication skills and a flexible approach to work, providing support during term time and school holidays.

Qualifications

• Experience working in a busy office environment.
• Significant clerical and administration experience.
• Ability to work with various computer packages.

Responsibilities

• Provide general reception service to the public and visitors.
• Perform general clerical duties including typing.
• Handle cash and maintain filing systems.

Skills

Effective communication skills

Customer care skills

Organisational skills

Flexible approach

Ability to work in a team

Education

4 SQA standard grades or equivalent

Advanced keyboard qualification

Tools

Microsoft Office

Excel

Access

Phoenix

Publisher

Seemis

Job description

Overview

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

This post is considered to be a Regulated Role' under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.

Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Temporary appointment up to 02/07/2026

Working Week: Monday & Tuesday, 9am to 3pm

Closing Date: 26th September 2025
Starting Salary: £25,994.15 (pro rata)
£13.79 per hour
10 hours per week (47 week contract, ie term time working plus balance of days to be worked during school holiday periods)

For further information contact: the Head Teacher, Alves Primary School, telephone [phone], email admin.alvesp@