Cash Allocation Team Administrator

Busy Bees Nurseries; Remote; GBP 25,000 - 35,000; Full time

Job summary

A leading childcare provider in the UK is seeking a Cash Allocation Team Administrator to manage receipt processing for children's accounts. This remote full-time role involves preparing monthly reconciliations, resolving queries, and assisting with financial administration. The ideal candidate will have at least 2 years’ experience in finance, intermediate Excel skills, and a confident telephone manner for internal and external communication. The role supports personal development and offers excellent employee benefits.

Benefits

Fully remote working

Dedicated employee benefits platform

Childcare discounts

Birthdays off

Health and Wellbeing benefits

Access to professional training

Qualifications

• Minimum of 2 year's experience working within a finance environment.
• Intermediate level knowledge of Excel is required.
• Ability to manage workloads and prioritise effectively.

Responsibilities

• Accurate allocation of receipts to Children’s accounts using the Receipts Posting Tool.
• Monthly bank reconciliations completion for all Centre’s & Group Bank accounts.
• Resolution of receipts posting queries from Centre’s and parents.

Skills

Finance experience

Excel knowledge

Ability to work without supervision

Good telephone manner

Job description

Overview

Job Summary

Job Title : Cash Allocation Team Administrator

Reports to : Sales Ledger Manager

Based : Remote

Employment Type : Full time 35 hours per week, fixed term contract for 6-9 months covering maternity leave

About the role

This role is responsible for the processing and reconciling receipt data monthly for Busy Bees Centres in a professional, competent and timely manner.

About Busy Bees and our culture

Established in we are now not only the largest but also the leading provider of childcare in the UK and the fourth largest provider in the world with plans for this year to reach centres globally. This is the most exciting time to join us!

Working at Busy Bee’s offers several benefits, including competitive pay, flexible scheduling, opportunities for professional development and advancement. We also offer a supportive and collaborative work environment where you can learn from experienced colleagues and make meaningful connections here

We understand the position\'s demands, which is why your well-being as an individual is important to us. To us, wellbeing means you feel socially connected, healthy, content, and purposeful at Busy Bees.

Benefits

• Sector leading Family Leave.
• Fully remote working
• Big Benefits. Dedicated 24 / 7 employee benefits platform ‘Smart Hive’ with retail, cinema, and travel discounts
• Childcare discounts.
• Birthdays off.
• Health and Wellbeing. We know that sometimes life can be tricky, or you might need guidance so you can lean on our Employee Assistance Program and our Peppy and Mental Health Apps
• Further Training and development. Access to our own training company to help support you in your development and gaining further qualifications

Responsibilities

• Accurate allocation of receipts to Children’s accounts within the Nursery Data base daily using the Receipts Posting Tool within Groupit.
• Maintain & update look up tables within Groupit to facilitate the correct allocation of receipts.
• Resolution of receipts posting queries from Centre’s and parents within clear timeframes.
• Reviewing and monitoring the validity of parent references and advising Centre’s and Parent of discrepancies.
• Creation and posting of nominal journals for miscellaneous receipts and inter-company bank transfers.
• Accurate and timely completion of monthly bank reconciliations in accordance with the company timetable for all Centre’s & Group Bank accounts using the automated bank reconciliation software within Groupit.
• Daily imports from general ledger and bank statements to Groupit.
• Daily processing of Credit Card payments within Pollen 8 and subsequent allocation to Children’s accounts.
• Regular processing of the Other Income Tool to allocate sundry receipts to children’s accounts or the nominal ledger.
• Occasional involvement in testing system upgrades and transitional functions.
• Assisting with any other ad hoc duties requested by the Sales Ledger Manager as and when required by the business.
• Knowledge and experience of Excel to intermediate level; Bank reconciliations and previous experience within a similar environment would be desirable.
• A good telephone manner, confidence in dealing with internal customers and parents, via email and phone

Key skills & Experience

• Minimum of 2 year’s experience working within a finance environment
• Ability to work effectively without supervision
• Excel knowledge to intermediate level
• Ability to manage workloads and prioritise based on matter of importance to ensure deadlines are met