CAFM Data Administrator

Robertson Group; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading facilities management company in the UK is seeking a CAFM Data Administrator to ensure accurate data management within their CAFM system. Responsibilities include setting up new buildings, maintaining data accuracy, and conducting analysis. The ideal candidate should have experience with CAFM software and strong skills in data manipulation and reporting using tools like Excel. This is a full-time permanent position based in Glasgow and Stirling with a supportive and inclusive working environment.

Benefits

33 days annual leave

Private pension

Life assurance

Cycle to Work scheme

Rewards platform for discounts

Annual flu vaccine

Free Health & Wellbeing advice

Qualifications

• Experience in facilities management with CAFM software.
• Proficient in MS Excel for data manipulation.
• Ability to query and manage data from relational databases.

Responsibilities

• Maintain and update CAFM data for accuracy.
• Set up new buildings in the system.
• Perform data cleaning and preparation for analysis.

Skills

Experience using CAFM software

High proficiency in MS Excel

Database Query Languages

Knowledge of statutory and regulatory requirements

Problem-solving knowledge of Python or R

Attention to detail

Tools

MRI Evolution

PowerPoint

Job description

Overview

Quality. Care. Professionalism. We see more than just Administration.

CAFM Data Administrator

Location: Stirling and Glasgow

Working hours: Monday to Friday- 8:30am - 5:00pm - 38.75 per week,

Contract: Permanent - Full time

At Robertson Facilities Management, we see them our way. We’re professional enough to make every collaboration count. Driven enough to deliver the very best service to everyone we work with. Friendly enough to make sure any environment we manage is as enjoyable as it is safe. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services businesses. And as a Contract Administrator, you’ll be part of a team that’s doing incredible things – for ourselves, for the partners we work with, and for a truly sustainable future.

Your new role

What you’ll do:

• Keep CAFM (MRI Evolution) data accurate and up to date. Using Facilities IQ would reduce the input of an individual as this becomes partially automated which would be part of the digital team
• Set up new buildings in the system this is covered currently by digital team, Classification ensuring assets align with the correct PPM schedules.
• Data Collection gathering raw data from primary and secondary sources such as databases, surveys and internal systems
• Data Cleaning and preparation ensuring data is accurate complete and consistently formatted for analysis including removing duplicates correcting errors, and managing missing values
• Data analysis and interpretation by applying statistical methods and analytical techniques to explore the cleaned data
• Identify trends patterns and anomalies and interpretate their meaning in the context of asset information
• Create reports to monitor operative activity on MRI Evolution and MRI Go.

What you’ll need:

• Experience using CAFM software in facilities management (., MRI Evolution/Concept, Maximo).
• High proficiency in MS Excel for data manipulation and PowerPoint.
• Database Query Languages structured to query, retrieve and manage data from relational databases
• Knowledge of statutory and regulatory requirements across L8 Water Hygiene, Electrical, Mechanical, and Specialist Services.
• Self-motivated, adaptable, and able to work effectively in a fast-paced operational environment.
• Experience creating reports, workflows, or dashboards in CAFM systems
• Problem-solving knowledge of Python or R for more complex statistical analysis and automation.
• Critical thinking an inquisitive mindset to question data uncover meaningful patterns
• Attention to detail, meticulousness to ensure data accuracy and reliability
• Commitment to ongoing learning and professional development.

Who we’re looking for:

As a CAFM Data & Compliance Co-ordinator, you will play a key role in data analytics maintaining and improving the quality of information within our Computer-Aided Facilities Management (CAFM) system, Using MRI Concept Evolution. You will work closely with operational management teams to ensure contract, building, and asset data is accurate, complete, and compliant with statutory and contractual requirements.

You will support the delivery of planned maintenance by ensuring schedules are correctly configured, data standards are upheld, and compliance-related information is consistently monitored and updated. The role requires strong data management capability, attention to detail, and effective communication skills to support the efficient and compliant operation of our facilities management services.

What's in it for me

Working the Robertson Way

Joining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means…

We listen

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

What’s in it for you?

In addition to the annual salary, we offer a wide range of rewards and benefits:

• 33 days annual leave
• Private pension
• Life assurance
• Cycle to Work scheme
• Rewards platform for discounts with retailers, supermarkets, restaurants and more
• Annual flu vaccine
• Free Health & Wellbeing advice

When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.