Buyer's Administrative Assistant (Clothing, 12 Month Fixed Term Contract )

Oliver Bonas Limited; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A retail company based in Greater London seeks a Clothing Buyer's Administrative Assistant for a 12-month contract. The role includes administrative support in product development, managing samples, and liaising with suppliers. Applicants should possess excellent communication skills, attention to detail, and experience in the retail industry is a plus. The position offers a hybrid working model with 3 days in the office and 2 days at home, along with generous employee benefits.

Benefits

Generous employee discount up to 50% off all products

Free access to a 24 hour employee assistance programme

Flexible holiday – 30 days increasing to 35 with service

Annual discretionary profit related bonus scheme

Auto-enrolment into pension plan

Free access to onsite gym

Cycle to work scheme

Refer a Friend incentive

Quarterly free lunch

Enhanced parental leave

Qualifications

• Excellent communication skills are essential for coordinating with suppliers.
• Attention to detail is necessary for managing samples and documentation.
• Organisational skills are required to prioritise workload effectively.

Responsibilities

• Complete general admin tasks including filing and emailing.
• Monitor critical paths and notify buyers of issues.
• Prepare for weekly trade meetings.
• Maintain sample libraries for timely arrivals.
• Liaise with suppliers and freight forwarders.
• Manage incoming and outgoing post for the team.

Skills

Excellent communication skills

Attention to detail

Organisational skills

Retail and buying industry experience

Intermediate Excel skills

Proactive attitude

Good understanding of the brand

Tools

Excel

Outlook

Word

PowerPoint

Job description

We are looking for a Clothing Buyer’s Administrative Assistant to join Team OB in our Support Office on a 12 month fixed term contract.

As a Buyer’s Administrative Assistant (BAA) at OB, you will play an integral role in the product development process by providing administrative support for products from conception through to product launch.

You will have overall responsibility for managing the department's samples and range guides.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.

A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

More about the role …

An OB Clothing BAA will:

• Complete all general admin tasks involving filing, photocopying, emailing and coordinating courier deliveries
• Monitor critical path daily, in connection with the shipping and elevate any problems and notify the buyers of any issues
• Prepare for weekly trade meetings
• Maintain sample libraries, ensuring all samples arrive within required deadlines for sign off meetings and look books
• Maintain department logs relevant for the range plan and update spreadsheet and databases daily
• Liaise with suppliers and freight forwarders to ensure all documentation is accounted for
• Raise and track orders, ensuring correct samples and information have been received from suppliers
• Maintain a comprehensive and accurate supplier database, ensuring all details are always up to date
• Manage all incoming and outgoing post for the team, ensuring parcels are removed from the warehouse area in a timely manner

Bonas Benefits:

• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support
• Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Auto-enrolment into our pension plan
• Free access to our onsite gym
• Cycle to work scheme
• Refer a Friend incentive
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support through 360L eLearning platform

What we look for:

• Excellent communication skills
• Great attention to detail
• Ability to organise, prioritise and evaluate your own workload
• Experience within the retail and buying industry would be an advantage
• Excellent computer skills with intermediate Excel, Outlook, Word and Powerpoint skills
• Proactive, flexible and have a positive attitude
• Good understanding of the brand

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity