Business Support Assistant

ASSYSTEM; United Kingdom; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading engineering firm in the UK is seeking a facilities management professional to support office operations and ensure compliance with business needs. The role involves managing service desk requests, supporting administration tasks, and fostering relationships across departments. Ideal candidates will be self-motivated with strong organizational skills, and this position offers a hybrid working model with a commitment to diversity and innovation.

Qualifications

• Positive and energetic with a can-do attitude.
• Self-motivated with strong time management and organizational skills.
• Detail-oriented and able to prioritize tasks effectively.

Responsibilities

• Support the UK Head of Facilities and Business Services Manager.
• Resolve service desk tickets and enquiries effectively.
• Manage landlord relations and oversee repairs.
• Support the administration of the Company Car fleet.
• Lead planning of the Northwest Christmas event.

Skills

Business Intelligence

Business Analysis

Corporate Sales

ABB

Corporate Development

Children Activity

Tools

Excel

Word

Job description

General Responsibilities

Support the UK Head of Facilities and Business Services Manager in managing all Assystem UK offices ensuring compliance and alignment with business needs.

Collaborate with the HSEQ Team to maintain a safe work environment for all staff and contractors.

Assist with management reports and build strong relationships with IT Security and Legal & Compliance teams.

Facilities Management

Responsibility for resolving service desk tickets and enquiries in a timely manner and within budget.

Process invoices raise and receipt purchase orders within budget.

Liaise with facilities suppliers host HO site visits

Act as the go-to person for Head Office site facilities queries managing landlord relations and oversee repairs and maintenance.

Seek cost-saving opportunities while ensuring compliance.

Oversee the HO cleaning contract and ensure office cleanliness standards are met.

Support to the ESG advisor in collection of data

Administration

Support and cover for the administration of the Company Car fleet

Support and cover for Supplier on-boarding and administration of the approved supplier list.

Support internal and external audits as required.

Lead the planning and organising of the Northwest Christmas event.

Qualifications

Positive energetic and compassionate with a can-do attitude.

Self-motivated with strong time management and organizational skills.

Proficient in Excel Word and other I.T. skills.

Detail-oriented and able to prioritize tasks effectively.

A great team player with the ability to build strong relationships across departments.

Additional Information

Hybrid working - minimum of 2 days in the office and the remaining days at home

We are committed to diversity and equal opportunity believing that different perspectives create innovative solutions.

Bring your unique talents and help us shape the future!

We are committed to equal treatment of candidates and promote as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills talent and our peoples ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

Remote Work

Yes

Employment Type

Full-time

Key Skills

• Business Intelligence
• Children Activity
• Business Analysis
• Corporate Sales
• ABB
• Corporate Development

Experience

years

Vacancy

1