Business Support Assistant

ASSYSTEM; Bolton, Blackburn; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading international engineering firm in Bolton is seeking to hire a Facilities Management Coordinator. The role involves supporting the Head of Facilities, collaborating with various teams, and ensuring the smooth operation of UK offices. Ideal candidates are energetic, proficient in Excel, and detail-oriented. This position promotes a hybrid working model with a commitment to diversity and equal opportunity. Join us in shaping a sustainable future!

Responsibilities

• Support the UK Head of Facilities and Business Services Manager in managing all Assystem UK offices.
• Collaborate with the HSEQ Team to maintain a safe work environment.
• Process invoices and raise purchase orders within budget.
• Act as a go‑to person for Head Office site facilities queries.
• Seek cost-saving opportunities while ensuring compliance.

Skills

Positive, energetic, and compassionate

Self-motivated with strong time management

Proficient in Excel and Word

Detail-oriented

Great team player

Job description

Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 8,000 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low‑carbon energy. We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition. Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering. To ensure a viable, efficient, and reliable energy future for all.

Job Description

General Responsibilities

• 📊 Support the UK Head of Facilities and Business Services Manager in managing all Assystem UK offices, ensuring compliance and alignment with business needs.
• 🤝 Collaborate with the HSEQ Team to maintain a safe work environment for all staff and contractors.
• 💼 Assist with management reports and build strong relationships with IT, Security, and Legal & Compliance teams.

Facilities Management

• Responsibility for resolving service desk tickets and enquiries in a timely manner and within budget.
• 🧾 Process invoices, raise and receipt purchase orders within budget.
• 🏢 Liaise with facilities suppliers, host HO site visits,
• 💻 Input up to date data into the facilities dashboard.
• 🔑 Act as the go‑to person for Head Office site facilities queries, managing landlord relations, and oversee repairs and maintenance.
• 💡 Seek cost‑saving opportunities while ensuring compliance.
• 🧹 Oversee the HO cleaning contract and ensure office cleanliness standards are met.
• Support to the ESG advisor in collection of data.

Administration

• Support and cover for the administration of the Company Car fleet.
• Support and cover for Supplier on‑boarding and administration of the approved supplier list.
• Support internal and external audits as required.
• 🧹 Lead the planning and organising of the Northwest Christmas event.

Qualifications

• ✨ Positive, energetic, and compassionate with a can‑do attitude.
• ⏳ Self‑motivated with strong time management and organizational skills.
• 📊 Proficient in Excel, Word, and other I.T. skills.
• 🎯 Detail‑oriented and able to prioritize tasks effectively.
• 🤝 A great team player with the ability to build strong relationships across departments.

Additional Information

• 🏢 Hybrid working - minimum of 2 days in the office, and the remaining days at home.
• 🌈 We are committed to diversity and equal opportunity, believing that different perspectives create innovative solutions.
• 💡 Bring your unique talents and help us shape the future!

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.