Business Support and Executive Assistant

Fidelis Insurance Group; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global insurance provider based in London is seeking an experienced Executive Assistant to provide business support to senior executives. The role involves managing complex calendars, organizing travel arrangements, and supporting various committees. The ideal candidate will have significant experience, proficiency in MS Office, and exceptional communication skills. The company fosters a culture of respect, diversity, and inclusion, and offers development opportunities for its employees. Apply by 30/01/2026.

Benefits

Development opportunities

Focus on diversity and inclusion

Respectful workplace culture

Qualifications

• Significant relevant experience performing administrative duties.
• Excellent oral and written communication skills.
• Flexible and able to assist with requirements outside business hours.

Responsibilities

• Manage calendar and travel arrangements for executives.
• Support financial close process by monitoring expenses.
• Act as Secretary to assigned Committees.

Skills

MS Office Suite proficiency

Excellent communication skills

Attention to detail

Organizational skills

Ability to adapt

Relationship building

Job description

About Us

Fidelis Insurance Group is a global specialty insurance and reinsurance company focused on creating value through strategic capital allocation, expert risk selection and a network of long-term underwriting partnerships. We have built a strong foundation for scale and profitable growth, underpinned by our disciplined approach to risk selection and our financial strength, which is reflected in our insurer financial strength ratings of A from AM Best, A- from S&P and A3 from Moody’s. Our network of underwriting partners and highly diversified portfolio enables us to execute our strategy of proactively navigating market cycles, offering innovative and tailored solutions and capitalizing on favourable risk-reward opportunities. Headquartered in Bermuda with offices in London and Dublin, we seek to further our reputation as a leading global provider of specialty insurance and reinsurance.

The Role

To provide Business Support & Administration to Executive, Senior, and Function Heads ensuring adherence to global admin policies, procedures, and protocols. Responsible for supporting Office & Facilities management, ensuring the smooth running of the Office.

Key Accountabilities

Executive Assistant & Function Support

• Gatekeeper ensuring comprehensive and accurate calendar management over national and international time zones.
• Assist designated functional teams with general administrative tasks as required, including team meeting coordination, minute taking and action tracking, presentation collation and reporting.
• Manage all aspects of Executive travel and associated meetings/events including presentations, legal documents, accommodation, transfers, meetings, conference fees and compliance paperwork.
• Ensure travel is documented in the travel tracker and travel process is followed.
• Support the monthly financial close process by monitoring team expenses and invoices, ensuring both are submitted and approved by the required deadlines.

Business Change Management Support

• Attend monthly Business Support and Administration Team meetings. Contribute agenda items, and actively participate in discussions to support collaboration and improvement within the function.
• Act as Business Change Champion assisting IT and Business Operations with user acceptance testing, deploy, and business change management.

Committees Support

• Act as Secretary to the assigned Committee, as per the Corporate Governance Structure, executing various administrative tasks related to Committees including meetings start / set-up, agenda collation and distribution, pre-read materials, minutes/actions documentation and publication and actions follow-up.
• Act as back-up Secretary to assigned Committee (3rd level support).
• Assist assigned Committee with the selection and implementation of internal / external events.

Office Management Support

• Keeping informed of / coordinating office works, movements, happenings, and internal and external visitors, along with keeping staff informed of same.
• Coordinate events for the company including internal and external social events and external client broker events.

Skills & Experience

• Significant relevant experience to excel at performing the required duties.
• High proficiency in MS Office Suite of applications.
• Excellent oral and written communication skills.
• A quick learner who welcomes a challenge and readily adapts to new systems and procedures.
• Excellent attention to detail and organisational skills, with the ability to demonstrate how to prioritise ever changing workloads and multiple deadlines.
• Flexible and adaptable to assist with requirements within and outside of business hours.
• Ability to develop and maintain internal and external business relationships at all levels.
• Must be able to self-lead and work effectively both independently and with teams.

Other

Our culture is based on respect and on doing the right thing for our colleagues, customers, investors and the Earth. We actively avoid trading with industries that cause harm to people, the environment and animals. We provide development opportunities to our employees, taking action to advance diversity and inclusion, being environmentally responsible, and volunteering for and supporting charitable activities in our communities and worldwide.

Our culture is defined by our principles. It is the foundation of who we are and the core of everything we do.

• Outperformance: A single-minded focus on underwriting results; agile in the face of opportunity.
• Innovative: We are proud to be different and will analyze every book of business with data driven capability and underwriting flair.
• Inclusive: Our business is about treating people well while doing the right thing. We want a speak‑up culture with open communication, irrespective of gender, ethnicity, sexual orientation or background, allowing everyone to be themselves.
• Versatile: We champion individuals for their ideas, encouraging them to operate freely and rewarding them for their output.
• Smart: We focus on productivity not activity.

DIVERSITY, EQUITY AND INCLUSION

Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and Fidelis Insurance Group’ successes. This will be driven by a workforce that embraces Diversity, Equity and Inclusion at every level, in every department across Fidelis Insurance Group.

We welcome applications from all qualified candidates. To ensure that all candidates have a fair opportunity to show their abilities during the recruitment process, adjustments may be required. If your physical or mental health or disability may necessitate an adjustment, please contact [e-mail] to discuss. All information relating to your health or disability will be treated in accordance with our data protection policy.

Apply by 30/01/2026

Reference: FIHL00108