Business Analyst (Staffing & Integration)

Randstad; Remote; GBP 40,000 - 50,000; Part time

Job summary

A staffing solutions company is seeking a skilled Business Analyst for a 6-month remote contract. The ideal candidate will have expertise in Vendor Management Systems (VMS) and experience in pay/bill processes. Responsibilities include managing requirements, optimizing VMS workflows, and collaborating with stakeholders. The candidate must possess a Bachelor's degree and fluent English and French skills. This position represents an excellent opportunity for those looking to enhance their experience in the staffing industry.

Qualifications

• 3+ years of experience as a Business Analyst in the staffing or HCM industry.
• Experience with Vendor Management Systems (VMS) platforms.
• Expertise in pay / bill processes within a staffing context.

Responsibilities

• Elicit, analyze, document, and validate business requirements.
• Act as a subject matter expert for VMS.
• Analyze existing VMS workflows and propose optimization solutions.
• Define integration requirements for enterprise applications.
• Participate in testing and validation of solutions.

Skills

Vendor Management Systems (VMS)

Business Analysis

Analytical skills

Communication skills

Problem-solving

Collaboration

Fluent in French & English

Education

Bachelor's degree in Business Administration or related field

Tools

JIRA

Confluence

Visio

Lucid chart

Job description

Business Analyst (Staffing & Integration)

We're looking for a highly motivated and experienced Business Analyst to join our team for a 6-month contract engagement. The ideal candidate brings a strong background in the staffing industry, with specific expertise in Vendor Management Systems (VMS), pay / bill processes, and application integration. This role is crucial for bridging the gap between business needs and technical solutions, driving efficiency, and optimizing our operational workflows during this key project.

Location: UK (remote) Job Type: Contract (6 months with potential to extend)

Key Responsibilities:

• Requirements Management
• Elicit, analyze, document, and validate detailed business requirements from stakeholders across various departments (e.g., operations, finance, IT, sales).
• Translate complex business needs into clear, concise, and actionable functional and non-functional specifications.
• Facilitate workshops, interviews, and meetings to gather comprehensive information.
• VMS Systems & Staffing Operations Expertise
• Act as a subject matter expert for Vendor Management Systems (VMS), understanding their functionalities, configurations, and typical integrations within a staffing ecosystem.
• Analyze existing VMS workflows, identify pain points, and propose solutions for optimization and automation.
• Leverage deep understanding of staffing operations, including candidate lifecycle (sourcing, recruiting, onboarding), client management, and talent acquisition processes.
• Collaborate with VMS providers and internal teams for system enhancements and troubleshooting.
• Pay & Bill Process Optimization
• Specialize in the analysis and optimization of pay / bill processes, including timesheet management, expense tracking, payroll processing, invoicing, and accounts receivable / payable.
• Work closely with finance and payroll teams to establish requirements for data integration from 3rd party vendors and streamline financial operations, ensuring data accuracy.
• Application Integration
• Define integration requirements between various enterprise applications (e.g., VMS, ATS, CRM, Payroll, ERP, HRIS, reporting tools).
• Document data flows, API specifications, and transformation rules necessary for seamless data exchange.
• Collaborate with integration developers and architects to ensure successful implementation and testing of integrated solutions.
• Solution Design & Testing
• Participate in the design of technical solutions, ensuring alignment with business requirements and architectural standards.
• Develop test plans, test cases, and coordinate user acceptance testing (UAT) to validate solutions against business needs.
• Assist in defect identification, tracking, and resolution.
• Stakeholder Communication & Management
• Serve as the primary liaison between business stakeholders and technical development teams.
• Communicate complex technical concepts to non-technical audiences and business implications to technical teams.
• Manage stakeholder expectations and ensure alignment throughout the project lifecycle.

Qualifications:

• Bachelor's degree in Business Administration, Information Technology, Computer Science, or a related field.
• 3+ years of experience as a Business Analyst, preferably in the staffing or human capital management (HCM) industry.
• Experience with Vendor Management Systems (VMS) platforms (e.g., Fieldglass, Beeline, VNDLY, Workday, Pixid, Magnit).
• Strong understanding of staffing operational workflows and best practices.
• In-depth knowledge of pay / bill processes within a staffing context.
• Demonstrated experience in defining requirements for application integration projects.
• Fluent in French & English (written and verbal).
• Excellent analytical, problem-solving, and critical thinking skills.
• Exceptional communication (written and verbal), interpersonal, and presentation skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency with business analysis tools (e.g., JIRA, Confluence, Visio, Lucid chart) is a plus.

Preferred Qualifications:

• Certifications such as CBAP, CCBA, or similar.
• Experience with Agile / Scrum methodologies.
• Familiarity with API design principles (REST, SOAP) and data formats (JSON, XML).
• Experience with data mapping and transformation for integration purposes.

Engagement Duration: 6 months, with potential for extension based on project needs and performance.

For more information you can reach out to our recruitment business partner [e-mail]