Business Administration Apprentice, Community Places Ltd, Great Houghton, Barnsley, S72 0EA

Barnsley College; Barnsley; On-site; GBP 18,000 - 25,000; Full time

Job summary

An educational institution in Barnsley seeks an Administrative Support professional for a full-time role. You will assist with recruitment, manage documentation, and provide data for payroll, while supporting HR functions. Ideal candidates will have strong communication skills, proficiency in Microsoft Office, and a full UK driving licence. Training will be provided through a Level 3 Business Administration Apprenticeship, ensuring thorough skill development in a collaborative environment.

Qualifications

• Proficient in Microsoft Office applications.
• Must possess a full UK driving licence.
• Prepared to undergo an Enhanced DBS check.

Responsibilities

• Assist with recruitment processes and documentation.
• Process DBS applications and maintain confidentiality.
• Enter staff changes into the HR system.
• Provide accurate data for payroll and perform general administrative duties.
• Support HR functions and management with various tasks.

Skills

Excellent communication and administration abilities

Accurate data input skills

Proficiency in Microsoft Word

Proficiency in Outlook

Proficiency in Excel

Strong organisational skills

Ability to work independently

Ability to work as part of a team

High attention to detail

Effective problem-solving skills

Flexibility in responding to multiple priorities

Education

GCSE Maths and English at Grade 4 or above

Job description

We provide residential homes for adults aged 16-65 with learning disabilities. Our administration team is close-knit, and we are looking for someone who will fit in well, understands our environment, and is passionate about the work we do.

The role is based in Great Houghton, with travel required to sites in Sprotbrough and Denby Dale, so a full UK driving licence is essential. Due to the nature of the position, applicants must be aged 18 or over.

The role is 32.5 hours per week, Monday to Friday, 9.00 a.m. to 4.00 p.m. Training will be delivered on site and off the job, either at Barnsley College or within the workplace. The successful applicant will complete a Level 3 Business Administration Apprenticeship.

Key Responsibilities

• Assist with recruitment processes, including requesting references and completing DBS checks
• Process DBS applications and monitor DBS status updates
• Prepare employment contracts for new starters and update contracts/documents for existing employees
• Enter new starters, leavers and staff changes into the HR system
• Provide accurate data for payroll
• Carry out general administrative duties
• Maintain confidentiality and ensure GDPR compliance
• Support HR functions as required
• Provide administrative support to management (filing, record collation, document preparation, copying, emailing)
• Answer telephone calls, handle queries, or direct callers appropriatelyTake and pass on telephone and email messages
• Process incoming and outgoing mail
• Keep company files organised and up to date
• Store and input all data accurately on the company's computer system
• Carry out other duties appropriate to the role
• Understand and act on safeguarding responsibilities
• Complete mandatory and sector-specific training
• Undertake training agreed during appraisal
• Provide cover for other administrative team members when required

Key Skills and Qualifications

• Excellent communication and administration abilities
• Accurate data input skills
• Proficiency in Microsoft Word, Outlook and Excel
• Strong organisational skills
• Ability to work independently and as part of a team
• High attention to detail
• Effective problem-solving skills
• Flexibility in responding to multiple priorities
• Full UK driving licence
• Enhanced DBS check as part of the recruitment process
• GCSE Maths and English at Grade 4 or above (desirable)