Book-keeper

AR Hine Associates; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A small established Quantity Surveying firm in the UK is seeking a Bookkeeping professional for an office-based role. You will maintain accurate financial records using Xero software, manage the purchase ledger, and ensure compliance with HMRC regulations. Ideal candidates will have a strong background in bookkeeping and experience with VAT and CIS. This position offers a varied workload in a supportive team environment.

Qualifications

• Proven experience with Xero software in bookkeeping.
• Ability to manage purchase ledgers and VAT returns.
• Understanding of CIS regulations is a plus.

Responsibilities

• Maintain accurate records and manage purchase ledgers.
• Generate financial reports and assist in cashflow management.
• Ensure compliance with HMRC regulations.

Skills

Xero software

Bookkeeping

VAT compliance

CIS regulations

Supplier management

Job description

Varied Bookkeeping role, office based ( no hybrid arrangement ). Joining small established Quantity Surveyors.

Core Bookkeeping Tasks

• Maintain accurate records in Xero software
• Upload and process receipts/invoices via Dext, ensuring correct posting into Xero
• Manage the purchase ledger, including supplier invoices and payments
• Make supplier and subcontractor payments in line with due dates
• Perform bank reconciliations regularly
• Allocate costs and revenues correctly to projects
• Handle CIS/Subcontractor invoices and deductions
• Manage VAT returns and submissions
• Prepare and submit HMRC payments (PAYE/CIS)
• Support end‑of‑year preparation for accountants/auditors
• Manage and reconcile multiple bank accounts

Reporting & Analysis

• Generate aged payables reports and follow up on outstanding balances
• Produce P&L reports (company-wide and project-based)
• Prepare balance sheet reports for review
• Run and review the trial balance to ensure accounts are accurate and balanced
• Support cashflow management and forecasting
• Create monthly reporting packs as required

Payroll (not essential but ideal)

• Process payroll runs (or assist with data entry if outsourced)
• Generate pay runs using payable reports

Controls & Compliance

• Complete monthly checklist reconciliations (banks, creditors, VAT, etc.)
• Ensure compliance with HMRC regulations (VAT, CIS, PAYE)
• Assist with end‑of‑year reconciliations and filing

Account & Supplier Management

• Contact and liaise with merchants, suppliers, and account managers
• Resolve queries and discrepancies on invoices or payments
• Maintain good relationships with suppliers to ensure smooth operations