Bid Officer

NEC; Hemel Hempstead; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading IT firm in Hemel Hempstead seeks a proactive Bid Officer to support bid submissions and manage strategic frameworks. This role offers an excellent opportunity in a collaborative environment, contributing to business growth. Responsibilities include document administration, tender formatting, and advice on procurement frameworks. The ideal candidate will have strong organisational skills, attention to detail, and proficiency in Microsoft Office applications. The role promises excellent training and an attractive benefits package, including private medical cover and paid holidays.

Benefits

Private Medical Cover

25 days paid holiday with buy/sell option

Life assurance cover

Group Pension Plan

Flexible benefits

Free access to LinkedIn Learning

Qualifications

• Strong organisational and administrative abilities.
• Exceptional attention to detail and clear communication skills.
• Proficient in Microsoft Office applications.
• Ability to work under pressure and manage tight deadlines.
• Ability or potential to learn to format documents using templates and styles.
• Ability to prioritise tasks to meet tight submission timelines.

Responsibilities

• Administer central mailboxes, processing internal and external emails.
• Collaborate on tender and proposal documentation.
• Process customer clarifications and manage document control.
• Format tender documentation for submission.
• Create and edit graphics.
• Review and process tender notices.
• Advise on frameworks and procurement.
• Support bid document preparation and formatting.
• Maintain bid trackers and templates.
• Ensure all submissions meet client requirements and deadlines.

Skills

Organisational abilities

Attention to detail

Communication skills

Microsoft Office proficiency

Ability to work under pressure

Document formatting

Task prioritisation

Job description

Job Description

We have a really exciting opportunity here at NEC for an ambitious individual with a hard-working attitude to be successful in a role that genuinely makes a difference to the lives of the others, whilst forging a great career step for yourself.

You’ll be part of an effective and successful team and we’ll commit to investing in your career and success through our amazing training and development culture, so you can contribute to win new business in the exciting IT sector.

The role is based in Hemel Hempstead, working Monday to Friday and will report to our Bid Support Manager.

What Does the Role Look Like

We are seeking a proactive and detail-oriented Bid Officer to join our dynamic team. You’ll play a critical part in supporting bid submissions and managing strategic frameworks to help drive our growth. This position offers an excellent opportunity to develop your career in a fast-paced, collaborative environment.

We pride ourselves on being the centre of excellence in bid management and production to support the business to create winning bids. Because we work across the business, we bring our knowledge of other bids and successful contracts to each of the bids on which we work. As part of the team, you’ll manage the interaction between NEC, our customers and the public sector organisations.

Key Responsibilities

• Administration of the central mailboxes, which involves processing and actioning internal and external emails in line with company processes and procedures.
• Working with bid managers and colleagues to prepare tender and proposal documentation, including template set up and completing standard company bid information.
• Processing clarifications received from customers, ensuring they’re distributed and actioned in line with bid process. Uploading documents and correspondence to internal and external portals, ensuring robust document control.
• Formatting tender documentation for final submission to the customer and uploading tender submissions to procurement portals in line with ITT requirements.
• Graphic creation and editing.
• Reviewing and processing tender notices, including completion of portal registrations and maintaining and updating NEC corporate information on external web sites.
• Provide advice and guidance to colleagues and external customers on which frameworks NEC has been awarded a place and what can be procured through each.
• Undertake other administrative tasks for the other functions within the team as required.
• Support the preparation and formatting of bid documents.
• Maintain and update bid trackers, templates, and records.
• Ensure all submissions meet client requirements and deadlines.

Qualifications

• Strong organisational and administrative abilities.
• Exceptional attention to detail and clear communication skills.
• Proficient in Microsoft Office applications.
• Ability to work under pressure and manage tight deadlines.
• Ability or potential to learn to format documents using templates and styles, following corporate branding guidelines and customer tender requirements.
• Ability to prioritise tasks to meet tight submission timelines.

Additional Information

We pride ourselves in offering an excellent benefits package, including an above average pension scheme. When you join the team at NEC Software Solutions, you are provided with the following:

• Private Medical Cover funded by NEC for Employees (with the option to add family members at an additional cost)
• 25 days paid holiday with the option to buy/sell (FTE)
• 4 x basic salary life assurance cover funded by NEC (with the option to increase cover at an additional cost)
• A Group Pension Plan with fantastic employer contributions up to a maximum of
• A selection of flexible benefits to suit your individual needs
• All colleagues get free access to LinkedIn Learning. Over 15000 courses covering a huge breadth of subjects. Learn about what you like, when you like, how you like.