Bid Coordinator

Airswift; Manchester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading consultancy in Manchester is seeking a Bid Coordinator to manage the bid process and produce tailored proposals. This role requires strong attention to detail, excellent communication skills, and the ability to work under tight deadlines. You will collaborate across business functions to ensure high-quality submissions. The position comes with a competitive salary, commission opportunities, and promising career progression.

Benefits

Attractive monthly base salary

Competitive commission/performance bonus

Career progression opportunities

World-class training programmes

Team-driven environment

Yearly destination trips

Charity days

Qualifications

• Exceptional technical and commercial writing skills with attention to detail.
• Ability to manage multiple bids simultaneously under tight deadlines.
• Strong skills in presentation and document design.

Responsibilities

• Manage the bid process, producing high-quality proposals.
• Coordinate input from stakeholders and conduct market research.
• Design visually engaging proposal layouts and presentations.

Skills

Writing & Editing

Project Management

Design Proficiency

Coaching & Facilitation

Strategic Thinking

Communication

Bid/Proposal Management

Familiarity with Bid Management Methodologies

Tools

MS Office Suite

PowerPoint

Adobe InDesign

Job description

Overview

Role: Bid Coordinator. The Bid Coordinator is responsible for managing the end-to-end bid process, producing high-quality, tailored proposals that reflect the company’s strengths and meet client requirements. This includes coordinating input from internal and external stakeholders, conducting market research, and translating operational practices into compelling, commercially viable bids.

This fast-paced role demands strong attention to detail, excellent communication skills, and the ability to work under pressure to meet tight deadlines. The post holder will collaborate across business functions to develop innovative solutions and ensure all bids are delivered to a high standard.

Principle Accountabilities

• Bid Management & Coordination
• Assemble and lead bid teams, ensuring clear roles, responsibilities, and timelines.
• Prepare and maintain bid management tools to track progress and ensure compliance with client requirements.
• Project manage all bid content, coordinating input from subject matter experts and arranging review sessions to meet production deadlines.
• Identify and resolve issues during the bid process, escalating where necessary.
• Ensure all submissions are delivered ahead of client deadlines.

Content Development & Quality Assurance

• Draft, edit, and structure high-quality, persuasive proposals that reflect the company’s strengths and value proposition.
• Review content at all stages for accuracy, relevance, and compliance, escalating gaps as needed.
• Develop and maintain a deep knowledge of company services to produce technically accurate and commercially compelling bids.
• Objectively appraise and enhance contributions from internal teams to ensure clarity and impact.

Creative Presentation & Design

• Design visually engaging proposal layouts and presentations that align with brand guidelines.
• Incorporate infographics, charts, and visual storytelling techniques to enhance readability and impact.
• Ensure consistency in formatting, branding, and overall presentation quality across all submissions.

Coaching & Stakeholder Engagement

• Coach subject matter experts and contributors on best practices for bid writing and presentation delivery.
• Facilitate workshops and training sessions to improve internal bid capability.
• Provide constructive feedback during review sessions to elevate the quality of input.

Continuous Improvement

• Conduct post-bid reviews and share lessons learned to improve future submissions.
• Contribute to the development of bid strategies and innovative approaches to increase win rates.
• Maintain a library of reusable content, templates, and design assets for efficiency.

Skills, Knowledge, and Experience

• Writing & Editing: Exceptional technical and commercial writing skills with attention to detail.
• Project Management: Ability to manage multiple bids simultaneously under tight deadlines.
• Design Proficiency: Strong skills in presentation and document design (e.g., PowerPoint, Adobe InDesign, or similar tools).
• Coaching & Facilitation: Ability to mentor and guide teams to improve bid quality.
• Strategic Thinking: Ability to contribute creative ideas and differentiate proposals from competitors.
• Communication: Excellent interpersonal and stakeholder management skills.
• Proven experience in bid/proposal management and writing within professional services.
• Familiarity with bid management methodologies and tools.
• Strong proficiency in MS Office Suite and design software.
• Experience in coaching or training teams on bid best practices is an advantage.

What We Can Offer

• Attractive monthly base salary + competitive commission/performance bonus.
• Genuine career progression opportunities, either locally or globally.
• World-class training programmes and development opportunities.
• Virtual onboarding events exclusively for new hires.
• Team-driven environment with a supportive culture and work-life balance.
• Career breaks available after one year.
• Real-time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc.).
• Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice; we will always choose growth.
• Life – Value the quality of life both in and outside of work.
• Excellence - We deliver and hold ourselves accountable for results.
• Integrity - We are ethical, open, honest and authentic.

Visit our website and social media to find out more at www.airswift.com.

Disclaimer

The statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and are not exhaustive. Duties may be required outside of normal responsibilities from time to time.

Diversity & Inclusion

We believe diversity is critical to our success and are committed to building an equal opportunity workplace.

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