Bid Coordinator

Populous; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global design firm is seeking a Bid Coordinator for its Putney studio. This role involves managing bid processes, collaborating with teams, and ensuring high-quality submissions. The ideal candidate will have experience in architecture or construction, exceptional project management skills, and a knack for effective communication. Additionally, proficiency in InDesign and Microsoft tools is preferred. The firm values diversity and offers a supportive work culture along with competitive benefits.

Benefits

Hybrid working

Gym membership discounts

Participation in events at Populous-designed venues

Qualifications

• Experts in bid coordination with established best practices.
• Exceptional project management skills to coordinate multiple bids.
• Strong leadership and communication skills.

Responsibilities

• Support management of the bids process and shaping win strategies.
• End-to-end accountability for bid submissions and feedback.
• Drive collaboration with internal and external stakeholders.

Skills

Project management skills

Writing and editing skills

Leadership skills

Organizational skills

Education

APMP certification

Experience in architecture or construction-related field

Tools

InDesign

Microsoft 365 (PowerPoint, SharePoint)

Job description

We design the places where people love to be together — and we can’t do it without you.

Populous is all about people — it’s in our name. Attracting and retaining talented people who are passionate about their work is what makes us thrive. As a global firm, we have established roots in cities across the world, uncovering the very best local talent. The diversity of our team is our greatest strength and one of the most powerful sources of our creativity. We believe in supporting each other, coming together as a team to make sure everyone is fulfilled professionally, creatively, and personally.

Why Work With Us

Culture

Populous is built around the core values of integrity, entrepreneurial creativity, excellence and enjoyment. There are many milestones and celebrations along the way — yours and ours — and we share in these special moments together. We also reach beyond our offices to help make our local communities stronger, from engaging with university students and taking part in urban clean‑up projects, to partnering with sports charities and promoting sustainable design. Understanding people is what Populous is all about — and that begins with the people in our team. That’s why we have designed a comprehensive benefits program to support your employee experience at Populous and your life outside of work, including flexible work environments. From CrossFit in London, to the Noosa Triathlon in Australia to mental health check‑ins in the Americas, we have all kinds of initiatives to help you keep mind and body in top condition.

Diversity, Equity, Inclusion + Belonging

With more than 1,600 colleagues in 33 offices spanning four continents, we value the incredible range of talents, beliefs, experiences and perspectives of every person that makes up our team. You bring your authentic self and we’ll set the stage for you to succeed.

Professional Development

Populous is a team of people that are emotionally connected to their work. We wouldn’t have it any other way. From mentor programs and cross‑disciplinary design charettes to global conferences, you will have a wealth of opportunities to innovate and learn, shaping your career to meet your personal goals. Our commitment to innovative design has earned us the top spot in architecture on Fast Company's list of the world's 50 most innovative companies. "We are a team of fans, dreamers, thinkers and doers. We come together to amplify the magic of fandom and break barriers for the future of sports and entertainment." For more than 40 years Populous has had a singular focus – to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries. Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines – including architecture, audiovisual consultancy, brand activation, design & build, events, food & beverage strategy, interior design, landscape architecture, urban design and wayfinding.

As we continue to bring to life award‑winning venues and experiences our EMEA Practice is looking for a Bid Coordinator based in our Putney studio.

About the Role

This role sits within our Bids team. If you have a talent for coordinating, as well as supporting the management and/or implementation of complex bid processes, and a passion for architecture, we offer an exciting opportunity to influence how we collectively pursue and win new work.

Key responsibilities include:

• Being a key hire to support the management of the bids process; shaping winning strategies and ensuring excellence from opportunity identification to delivery. You'll collaborate closely across the business, harnessing your organisational prowess to drive success.
• End‑to‑end accountability for pre‑positioning, win strategy, storyboarding, bid kick‑off, clarifications, response development, submission, interview and post‑bid feedback / hygiene.
• Assessing client requirements and working with internal and external stakeholders to craft, edit and review responses, ensuring they are tailored, high‑quality, and submitted on time.
• Driving collaboration between internal and external stakeholders, including supply chain partners and design teams.
• Designing and implementing bidding best practices, including our approach to win strategy, the bidding process and the centralised knowledge library.
• Working with other bid specialists as a community of practice to improve the standard and effectiveness of written responses and shared best practice.
• Managing the upcoming submissions pipeline, ensuring each proposal is effectively resourced and recorded in our CRM.

Key requirements include:

• Experts in bid coordination, with demonstrated success in establishing and reinforcing best practices.
• Experience in architecture or a construction‑related field, with in-depth knowledge of construction / RIBA Design stages, supply chain roles, and procurement and selection routes including Design & Build, EPC, RFPs and design competitions.
• Exceptional project management skills, with the ability to help coordinate multiple bids with precision – APMP certification highly valued.
• Great writing and editing skills – with the ability to translate highly technical content into plain English!
• Strong leadership and communication skills, with a talent for fostering knowledge sharing and continuous improvement.
• Additional language skills may be beneficial.
• InDesign and Microsoft 365 suite including PowerPoint, SharePoint.

About the Studio

Our Putney studio, which is also our EMEA Headquarters, is located on the banks of the River Thames, a short walk from Putney High Street and with excellent travel connections. Our employees enjoy a comprehensive and competitive benefits programme, as well as the opportunity to attend events at several Populous‑designed venues.

Why Join the Team?

• Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
• Enjoy various benefits, such as hybrid working and gym membership discounts
• Enjoy the opportunity to attend events at Populous‑designed venues
• Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party

How to Apply

Populous is an equal opportunity employer. If you’re ready to utilise your skills to support our growing practice, click “Apply” to begin the application process. In your application, please include your CV and a one‑page letter of motivation (cover letter), salary expectations, and availability.