Band 4 Assistant Clinical Trials Coordinator

NHS; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A prominent healthcare institution in Birmingham is seeking a motivated and organized Assistant Clinical Trials Coordinator to support the coordination and delivery of clinical trials focused on respiratory conditions. Key duties include patient scheduling, maintaining study compliance, and data management. Required qualifications include GCSEs in Maths and English and NVQ Level 3. The role offers the chance to develop valuable clinical research skills in a supportive environment.

Qualifications

• Must have experience in a clinical setting either NHS or equivalent.
• Experience with administrative or clinical audit in an NHS setting is required.
• Capability to prioritize and manage workload effectively.

Responsibilities

• Support day-to-day coordination of respiratory trials.
• Act as a liaison for patients and clinical teams.
• Maintain compliance with study protocols and documentation.

Skills

Excellent communication skills

IT Literate

Ability to work under pressure

Attentive to detail

Education

Maths & English at GCSE level, Grade C or above or equivalent

NVQ Level 3 or equivalent comparable experience

Education to A level or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Band 4 Assistant Clinical Trials Coordinator

The closing date is 04 February 2026

We are seeking a motivated and organised Clinical Trials Assistant (Band 4) to join our Respiratory Research team based in MIDRU at Birmingham Heartlands Hospital. You will support the coordination and delivery of clinical trials focused on conditions like asthma, COPD, CF and interstitial lung disease. You will require excellent communication skills and will need to be able to work under pressure and to tight deadlines. Your duties will include phlebotomy and assisting in carrying out study related visits, sample collection and transfer, dealing with enquires, and maintaining study data documentation. This role offers an excellent opportunity to develop clinical research skills in a supportive and forward-thinking environment.

Main duties of the job

• Support day-to-day coordination of respiratory trials, including patient scheduling and study documentation
• Act as a liaison for patients, investigators, sponsors, and clinical teams
• Maintain compliance with study protocols, Good Clinical Practice (GCP), and NHS Research Governance
• Keep accurate study records, databases, and regulatory documentation
• Support recruitment, informed consent, follow-up assessments, and sample collection
• Assist with data entry, query resolution, and maintaining high-quality data standards
• Help prepare for audits and monitoring visits by ensuring all trial files are up to date
• Collaborate with pharmacy, labs, and other departments to ensure smooth trial delivery

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job responsibilities

Please Note: For a detailed job description for this vacancy, please see attached Job Description

Person Specification

Qualifications

• Maths & English at GCSE level, Grade C or above or equivalent
• NVQ Level 3 or equivalent comparable experience
• Education to A level or equivalent
• Knowledge of ICH GCP

Experience

• Evidence of well-developed IT Skills including Microsoft Word, Excel, Outlook etc
• Experience in a clinical setting either NHS or equivalent
• Evidence of administrative or clinical audit experience in an NHS setting
• Previous office experience

Additional Criteria

• IT Literate
• Experienced user of reporting tools and ability to update skills as necessary
• Ability to work under own initiative and to prioritise and manage own workload
• Ability to work to deadlines and under pressure
• Accurate and attentive to detail
• Excellent numerical and written skills
• Able to work independently and as part of a team
• Ability to seek out information when not readily available
• Motivated, able and willing to learn
• Punctual and Flexible
• Evidence of being able to adapt working hours to a deadline
• Evidence of being a team player
• Keen to learn clinical skills
• Able to produce reports and graphs for internal and external audit purposes as required
• Phlebotomy or willingness to learn including Heel Pricks on Newborns
• Willingness to work in a clinical laboratory setting as required
• Knowledge of medical terminology
• Working knowledge of patient confidentiality/ Caldicott guidelines
• Awareness of Research Governance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Birmingham NHS Foundation Trust