Atelier Coordinator

Victoria Beckham; City of Westminster; On-site; GBP 24,000 - 30,000; Full time

Job summary

A well-known fashion brand in the City of Westminster seeks an Atelier Coordinator to support administrative tasks and manage daily operations. Responsibilities include oversight of interns, coordination of samples, and maintaining the smooth operation of the studio. Ideal candidates should have a basic technical background, excellent communication skills, and proficiency in tools like Word and Photoshop. This role offers an opportunity to thrive in a creative environment.

Qualifications

• Minimum basic level of technical experience from pattern cutting/sample cutting.
• Excellent verbal and written communication skills are essential.
• Ability to multitask and work well under pressure.
• Strong attention to detail is required.
• Confident in Word and Excel.
• Proficient with Photoshop and Illustrator.
• Experience in a similar role is advantageous.

Responsibilities

• Manage personal order process and Atelier Interns.
• Maintain operational duties and seasonal boards.
• Prepare technical fit sessions and stock management.
• Track VPO, Press samples, and VIP requests.
• Liaise with local and overseas factories for production.

Skills

Verbal communication

Written communication

Multitasking

Attention to detail

Word skills

Excel skills

Photoshop proficiency

Illustrator proficiency

Job description

Overview

Reporting to the Head of Atelier, the Atelier Coordinator will support with administrative tasks and daily running of the Atelier, including managing the VPO, Press Sample, and VIP requests, ensuring they are tracked and delivered in accordance with the Critical Path. This is a varied, hands-on role that covers a broad range of areas to ensure the smooth and efficient running of the studio.

Responsibilities

• Manage and follow the personal order process
• Responsible for the management of Atelier Interns
• When directed by Head of Atelier, responsible for setting up trials for new freelancers
• Assist in maintaining the everyday running of the Atelier including creating and maintaining the seasonal boards, filing/labelling, organising couriers and other general administration duties
• Maintain visual progression boards, working rails and daily workflow calendar, organise the prioritisation of patterns, cutting, machining
• Prepare all technical fit sessions with preparing all the garments, sending out weekly fit lists, taking notes on the technical fittings and keeping track of each proto stage
• Manage End of Season Stock Takes and ensure the Atelier is sufficiently stocked with internals and trims throughout the season
• Manage communication with machine suppliers on any required maintenance and book in when necessary
• Create and maintain a catalogue of all the interlining information for the specific season
• Work collaboratively with Head of Industrialisation and Head of Collection to ensure handover is smooth in advance of Pre Production
• Any other support as directed by the Head Of Atelier as and when required

Press

• Manage the VPO, Press and VIP trackers, ensuring all information is documented and updated thoroughly
• Ensure we are following Critical path dates and sticking to a set budget
• Follow the development of VPO, Press samples and VIP requests
• Work alongside the Sample Cutters to cut VPO, Press samples and VIP requests
• Liaising with local and overseas factories to create VIP requests and press samples
• Preparing dockets and following up on tech packs for Press samples
• Ensuring all components are available and the top up of all trims and components
• Point of Contact for Brand Comms for the organisation and delivery of samples ahead of styling days and shoots

Qualifications

• A minimum of a basic level of technical experience from pattern cutting/sample cutting
• Excellent verbal and written communication skills
• Ability to multitask and work well under pressure
• Strong attention to detail
• Confident Word and Excel skills
• Proficient with Photoshop and Illustrator
• Experience in a similar role is advantageous