Assistant Company Secretary

Maples Group; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading professional services firm in London seeks an Assistant Company Secretary to support corporate governance for global entities. This role involves drafting minutes, maintaining corporate records, and coordinating Board meetings. Candidates should have 3–5 years of relevant experience, fluency in English, and attention to detail. The position offers a hybrid work model with various benefits including health coverage and educational assistance.

Benefits

Hybrid Working

Comprehensive health coverage

Competitive vacation packages

Educational assistance

Pension plan

Life insurance

Travel insurance

Global mental wellness programme

Sports clubs and social events

Qualifications

• 3-5 years of experience assisting a Company Secretary or similar role.
• Experience in drafting minutes and resolutions.
• Attention to detail with a high level of accuracy.

Responsibilities

• Schedule and coordinate Board meetings in accordance with annual governance calendar.
• Draft high-quality minutes and written resolutions.
• Maintain accurate corporate records and trackers.

Skills

Attention to detail

Fluency in written and spoken English

Good communication skills

Self-motivated

Strong interpersonal skills

Education

3-5 years of experience in similar role

Tools

Microsoft Suite

Diligent software

Job description

Location: London, United Kingdom
Date Posted: Dec 4, 2025

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2, 5 00+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross‑cultural immersion. Our side‑by‑side financial and legal services are similarly ripe for interdisciplinary learning and growth.

The Maples Group looks to add a London based Assistant Company Secretary to our team and invites eager and qualified candidates to apply.

We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world‑class talent.

Who We Seek

Our merit‑based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

We are seeking a London ‑ based Assistant Company Secretary (ACS) to join our Group Company Secretary team. This is an exceptionally busy and high‑profile function at the forefront of our internal corporate governance for our group entities across the globe . The role is central to maintaining governance discipline across our global group entities and to enabling effective decision‑making at Board and Committee level. This is a permanent hybrid role based in our London office.

Reporting to the Group Company Secretary, you will help support all aspects of corporate governance for the Maples Group. You will support Boards and Committees, draft minutes and resolutions, maintain accurate corporate records and trackers, coordinate cross‑jurisdictional requirements and drive timely, high‑quality governance outputs. The environment is fast‑paced, delivery‑focused and collaborative, with significant exposure to senior stakeholders and to the breadth of our global businesses.

Key Accountabilities

• You will schedule and coordinate Board and Committee meetings in accordance with the annual governance calendar, assemble and distribute Board packs, and ensure that materials are complete, accurate and delivered on time.
• You will draft high‑quality minutes and written resolutions, track actions to closure, and maintain the official minute books and central repositories for minutes and resolutions for all Maples Group entities.
• You will maintain central diaries for Board meetings and AGMs, update internal trackers and registers and curate a central database of core entity information.
• You will help manage authorised signatory lists and banking signatory resolutions, ensuring changes are accurately recorded and communicated.
• You will coordinate and, where required, attend meetings, prepare agendas and briefing notes, and support Chair and executive reporting timetables.
• You will support the Group Company Secretary with broader governance initiatives, including consistency of templates and standards, intranet updates and the timely provision of corporate information for internal stakeholders responding to client due diligence requests, and will perform such additional tasks and functions as may be required from time to time.
• You will contribute to continuous improvement by standardising processes, enhancing document quality and introducing pragmatic controls that strengthen governance resilience and auditability across jurisdictions.
• You will work closely with colleagues in Finance, Legal, HR, Compliance and the business to ensure governance requirements are well understood, integrated and delivered without disruption.

Stakeholder Interfaces

• You will interact frequently with Board and Committee members, senior executives, entity directors and functional leads.
• You will ensure clear, timely and professional communication, always exercising sound judgement and discretion.

Success Profile

Success in this role is measured by the punctual delivery of meeting cycles and materials, the clarity and completeness of minutes and resolutions, the accuracy of entity records and signatory registers, and the closure of actions in accordance with agreed timelines.

You will demonstrate ownership, maintain a calm and organised approach under pressure and consistently raise the standard of our governance outputs.

EXPERIENCE

What You Bring

• 3 – 5 years of experience in an Assistant Company Secretary (or similar) role
• Experience in minute and resolution drafting
• Experience in Board pack preparation
• Experience in Board meeting attendance
• Attention to detail with a high level of accuracy
• Fluency in written and spoken English
• A team player, capable of working together towards a common goal
• Self‑motivated and able to deliver to tight deadlines
• Experience of the full Microsoft Suite
• Excellent experience in Outlook and calendar scheduling
• Self‑motivated and pro‑active
• Good communication skills, both written and verbal
• Good interpersonal skills
• Ideally, experience with Diligent software

BENEFITS & REWARDS

• Hybrid Working
• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

Maples’ standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.

Disclaimer: All personal information collected during the application process will be used for recruitment‑related purposes only. Please refer to our Job Applicant Privacy Notice at https://maples.com/privacy for details on how we handle personal information relating to job applicants.