Asset Data Co-Ordinator

ISS; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading workplace and facility management company in the UK is seeking an Asset Data Co-ordinator. The role involves collating and maintaining asset data, ensuring system integrity, and supporting contract activities. Candidates should be proficient in CAFM systems, especially Maximo, possess strong Excel skills, and demonstrate excellent organizational abilities. ISS is committed to fostering a diverse and inclusive work environment where every employee can grow and make a difference.

Qualifications

• Strong proficiency in asset management software / CMMS / CAFM systems (Maximo preferred).
• Advanced knowledge of Microsoft Excel and other Microsoft applications.
• High level of accuracy and attention to detail.
• Ability to work independently and meet tight deadlines.

Responsibilities

• Collate and input data into the Maximo CAFM system.
• Validate data and maintain accuracy through audits and quality checks.
• Troubleshoot system issues and escalate where necessary.
• Identify and correct duplicated or erroneous data to avoid costs.
• Support contract mobilisation and demobilisation activities.

Skills

Strong proficiency in asset management software / CMMS / CAFM systems

Advanced knowledge of Microsoft Excel

Excellent organisational and communication skills

Customer-focused approach

Problem-solving and root cause analysis skills

Job description

Job Description

As an Asset Data Co‑ordinator, you will be responsible for collating, validating, and maintaining asset and PPM data within the Maximo CAFM system. You will troubleshoot system issues, ensure data integrity, and support contract mobilisation and demobilisation. The role involves applying best practices aligned with SFG20, CIBSE, RICS, and ISS standards, while driving continuous improvement in asset lifecycle management. You will also liaise with stakeholders, provide accurate reporting, and contribute to cost avoidance by identifying data discrepancies.

Key Responsibilities

• Collate and input data into the Maximo CAFM system.
• Validate data and maintain accuracy through audits and quality checks.
• Troubleshoot system issues and escalates where necessary.
• Identify and correct duplicated or erroneous data to avoid costs.
• Respond to internal and external customer requests via mailbox.
• Utilise smoothing tools for optimal PPM output.
• Maintain asset, PPM, and associated system tools.
• Support contract mobilisation and demobilisation activities.
• Apply best practice standards (SFG20, CIBSE, RICS, ISS).
• Provide feedback on ADMT efficiency and suggest improvements.
• Ensure compliance with health and safety rules in the office.

Professional and Personal Competencies / Qualifications

• Strong proficiency in asset management software / CMMS / CAFM systems (Maximo preferred)
• Advanced knowledge of Microsoft Excel and other Microsoft applications
• High level of accuracy and attention to detail
• Excellent organisational and communication skills
• Ability to work independently and meet tight deadlines
• Customer‑focused approach with a proactive attitude
• Experience in reporting and communicating data to clients and team members
• Ability to engage effectively with internal and external stakeholders
• Knowledge of SFG20, CIBSE, RICS standards (desirable)
• Good problem‑solving and root cause analysis skills

The Company

ISS is a world‑leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference.

Inclusive Employer Statement

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.