Asset Coordinator

Sanctuary Group; Glasgow; Hybrid; GBP 27,000 - 29,000; Full time

Job summary

A not-for-profit organization in Glasgow is seeking an Asset Coordinator to support property management and stakeholder relationships. The role offers hybrid working options and a salary range of £27,521 - £28,970 per year. Ideal candidates will have administrative experience and a knack for data interpretation, alongside strong organizational skills. The organization values diversity in its workforce and encourages applications from all backgrounds.

Benefits

25 days annual leave (pro rata)

Pension scheme

Life Assurance

Employee Advice Service

Cycle to Work scheme

Voluntary health plans

Wellbeing support

Qualifications

• Recent experience of providing administrative support to senior management.
• Ability to interpret computerised data.
• Full valid driving licence required for occasional travel.

Responsibilities

• Deliver and coordinate administrative systems to support regional asset teams.
• Ensure accurate and timely information is collected and analysed.
• Maintain relationships with stakeholders and respond to complaints.
• Coordinate and plan team tasks, including property inspections.

Skills

Numeracy and literacy to the equivalent of Grade C English and Maths GCSE

Providing administrative support

Working to deadlines

Basic understanding of construction project planning

Interpreting computerised data

Tools

Microsoft 365

Job description

Sanctuaryprovide in-house repairs and maintenance services for an extensive portfolio of properties across Sanctuary organisations. As part of a not-for-profit organisation, we aim to achieve outstanding results for our customers based on our values – working in an open and transparent way, creating strong partnerships with our customers and providing a first-class customer service.

Location & Working Hours

Glasgow based with a balance of home and office working

£27,521 - £28,970 per year

35 hours per week - Monday to Friday, 9am to 5pm

We have an opportunity for an Asset Coordinator to join our team of 7 in Scotland, based at our Priesthill Office, Glasgow. This role is office based with a hybrid‑working option.

This job sits within the Asset Department, which is responsible for delivering high‑quality and cost‑effective strategies to manage the Group's property portfolio, advising on reinvestment programmes for stock and offices to ensure that the properties retain value and are maintained in accordance with Group requirements.

Responsibilities

• Deliver, coordinate, improve, maintain and monitor effective and efficient administrative systems to support regional asset teams to deliver services in accordance with policies, procedures and relevant regulations
• Support the regional asset team by ensuring accurate and timely information is collected, collated, analysed and interpreted to ensure regulatory and other standards are continuously met or exceeded and to inform programmes of work
• Support the management and maintenance of relationships with internal and external stakeholders, residents and contractors, identifying any shortfalls in service delivery and ensuring they are dealt with appropriately, including investigating and responding to complaints
• Oversee the arranging of meetings including attendance, information preparation, minute‑taking and follow‑up administration to ensure effective organisation and record keeping
• Coordinate and plan all team tasks, to support the delivery of team targets including fire risk assessments, stock condition surveys and other property inspections

Qualifications & Experience

• Numeracy and literacy to the equivalent of Grade C English and Maths GCSE
• Recent experience of providing administrative support to senior management and of undertaking a similar role
• Some experience of working to deadlines and prioritising workload in support of team targets
• Basic understanding of construction project planning
• Some knowledge of producing quality compliance and statistical information
• Ability to interpret computerised data and intermediate Microsoft 365
• Occasional travel may be required for the role, therefore a full valid driving licence is essential

About us

We provide in-house repairs and maintenance for a wide range of properties, as part of a not‑for‑profit organisation. We foster a diverse and inclusive culture. Our customers are at the heart of all we do, and colleagues help make a real difference to people’s lives.

Benefits

• 25 days annual leave (rising to a maximum of 30 days) plus public holidays (pro rata)
• A pension scheme with employer contributions from Sanctuary
• Life Assurance
• Employee Advice Service including counselling
• Cycle to Work scheme
• Voluntary health plans
• Wellbeing support and tools
• Employee Networks, with a shared interest in inclusion, and who provide invaluable support to colleagues
• £27,521 per annum (rising to £ 28,970 per annum after 12 months, subject to satisfactory performance)

Potential start date: Monday 26th January 2026

If you're unsure about any details, have questions about the role or want to discuss a need for adjustments, our fantastic talent team will be happy to help you – [e-mail]

We reserve the right depending on application numbers to close or extend the closing dates for positions; we would therefore recommend an early application.

Inclusion is one of our core values. Our goal is to be a diverse, inclusive organisation where our people thrive and meet our customers’ needs with fairness and empathy. We know having a range of ideas and opinions makes a difference. We encourage and welcome applications from people from diverse backgrounds to support this mission. We will make adjustments throughout your application process, in line with Sanctuary’s commitment to our Disability Confident employer status.

Sanctuary Group encourages and welcomes applications from people from diverse backgrounds to support our commitment to offering an inclusive environment for our employees and customers.

We work closely with the Home Office in order to prevent unlawful working.

Sanctuary Maintenance Contractors Limited is a subsidiary of Sanctuary Housing Association, an exempt charity.