Apprentice Project Administrator

thebigword; Leeds; On-site; GBP 18,000 - 22,000; Full time

Job summary

A leading language services company in Leeds is seeking an Apprentice Project Administrator. The role involves supporting team administration tasks, managing relationships, and collaborating with various stakeholders. Ideal candidates should be technology proficient, detail-oriented, and motivated to learn. This position offers a hybrid working environment and is fixed-term in line with the apprenticeship duration.

Qualifications

• Confident with technology and keen to learn new systems.
• Reliable and takes pride in meeting commitments on time.
• Organised and methodical in work approach.
• Able to learn under supervision with mentorship.
• Clear communicator who enjoys collaboration.
• Resilient and positive when faced with challenges.

Responsibilities

• Deliver team and client administration tasks accurately.
• Manage time effectively and balance priorities.
• Build positive relationships with colleagues and clients.
• Coordinate with various stakeholders for project success.
• Prepare accurate quotations for clients.
• Assist senior team members in administrative tasks.

Skills

Technology proficiency

Attention to detail

Time management

Communication skills

Problem-solving initiative

Team collaboration

Job description

The Role Unveiled

thebigword is a global leader in language services and technology and we are looking for an enthusiastic Apprentice Project Administrator to join our close-knit team working in a fast paced and varied industry, collaborating to deliver the best for our clients and drive our personal and professional growth.

We are a global team with colleagues in the UK and Asia. We manage our clients’ written communication whether it be books, websites or the schematics for a nuclear submarine!

Your Role in Action

We work with some of the largest corporations in the world/global organisations across the public and private sectors, a wide array of industries, from automotive to pharmaceutical to the worlds largest sports clubs. We link our clients to our team of professional linguists and specialists, providing over 250 language combinations to meet our clients’ demands.

All of our teams work closely together and are supported by the wider team and our technology division. They take responsibility for each call and in turn have a lot of autonomy but in turn, have support there when it’s required.

This is primarily a office-based role in our Leeds office and is fixed-term in line with the length of the apprenticeship.

• Deliver team and client administration tasks with accuracy, attention to detail, and pride in your work.
• Stay cool under pressure, meeting tight deadlines and keeping projects on track.
• Manage your time like a pro—balancing priorities and asking for support when needed.
• Build strong, positive relationships with colleagues, clients, and partners.
• Communicate clearly and confidently—both verbally and in writing.
• Coordinate and collaborate with linguists, DTP suppliers, and in-house technical specialists to get great results.
• Respond to supplier and linguist queries quickly and helpfully.
• Follow processes that keep our projects running smoothly and efficiently.
• Play your part in achieving our company goals and driving success.
• Support the team by preparing accurate, high-quality quotations for clients.
• Shadowing senior team members, assisting with admin tasks, and learning project workflows.

The Perfect Match: Your Skills & Talents

• Confident with technology and quick to learn new systems.
• Diligent, reliable, and take pride in meeting commitments on time.
• Organised, methodical, and keep things running smoothly.
• Able to learn under supervision, support from mentors, and developing skills gradually in order to work independently and take ownership of your tasks.
• Clear, confident communicator who enjoys collaborating with others.
• Had initiative to solve problems and get things done.
• Motivated and driven to meet—and exceed—your targets.
• Resilient and stay positive when challenges arise.
• Thrive in a team environment, sharing ideas, successes, and best practices.
• Value the flexibility of hybrid working and know how to stay focused.
• Bring a flexible mindset and a can-do attitude to everything you do.
• Enthusiastic about learning, growing, and developing your skills.
• Have a sharp eye for detail, stay proactive, and juggle multiple priorities with ease.