Apprentice Administration Assistant

Nottinghamshire Healthcare NHS Foundation Trust; Nottingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare organization is seeking an Apprentice Administrator to support their admin team in Nottingham. This role involves providing general office support, handling communications, and assisting with meetings. Candidates should be hardworking with an eagerness to develop within the NHS. The position includes a Level 3 Business Administrator Apprenticeship for skill development. Applicants will cover their own DBS check costs. The application deadline is February 12, 2026.

Qualifications

• Hard-working with a desire to develop within the NHS.
• Willingness to undertake training and an annual appraisal.

Responsibilities

• Provide general office and administration support services.
• Communicate with staff and visitors on a daily basis.
• Assist the administrative team in arranging meetings.

Education

Level 3 Business Administrator Apprenticeship

Job description

Opportunity

Adult Mental Health have an exciting opportunity for an Apprentice Administrator to work within our admin team based at Marlow House. The Post Holder will become fully conversant and competent in providing administrative support within the NHS. The post holders will gain a diverse administration experience supporting a variety of teams.

Responsibilities

• To provide general office and administration support services.
• To undertake general office duties, for example, answering the telephone, taking messages, filing, photocopying, handling incoming and outgoing post, etc.
• To communicate with staff and visitors on a daily basis, providing support where required and working to help resolve any issues.
• Assist the administrative team to arrange and administer meetings, including booking venues, the preparation and distribution of papers.
• Under supervision produce accurate letters, reports and maintain databases etc, as required.
• Under supervision develop and maintain administrative support systems and manual and electronic filing systems, ensuring that systems are effective in their use and are reviewed regularly.
• To assist with the ordering of supplies as appropriate.
• Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team.
• To record and securely store information relating to confidential matters and enquiries.
• To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the Team, and to further develop the post-holders’ skills and role.
• The post-holder will be required to undertake essential training as and when required.

Training and Apprenticeship

In addition, the post holders will be given support and time to complete a Level 3 Business Administrator Apprenticeship. Knowledge-based off the job training will take place during the 18 months of the Apprenticeship. The Apprentice must complete 20% off the job training to be eligible for the Apprenticeship.

• Business Administrator Level 3 Apprenticeship

Qualifications and Conditions

The ideal candidates would be hard working with a desire to develop into a role within the NHS.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

This post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa.

About Adult Mental Health Trust

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.

To contribute to the administrative work within the team.

Application Deadline

This advert closes on Thursday 12 Feb 2026.