Aldrich & Company Limited

The Institute of Legal Secretaries and PAs; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading legal services firm in Greater London is seeking an experienced Legal Secretary. You will provide essential support, including managing legal documents and scheduling for a small team of Lawyers. Ideal candidates will have proven legal secretarial experience and exceptional organizational skills. This position offers a supportive team environment with a blend of in-office and remote work options.

Qualifications

• Proven legal secretarial experience in a law firm or legal setting in financial services.
• Strong command of English grammar and excellent proofreading skills.
• Exceptional organisational skills with the ability to manage multiple tasks under tight deadlines.

Responsibilities

• Draft, edit, proofread, and manage legal documents and correspondence.
• Maintain calendars, deadlines, and scheduling for lawyers.
• Organise telephone calls, mail, files, and client records.
• Arrange meetings, conferences, and travel itineraries.
• Manage e-filing, inboxes, and client CRM updates.

Skills

Proven legal secretarial experience

Strong command of English grammar

Proficient in legal transcription

Exceptional organisational skills

Professional communication skills

Typing speed of 70wpm+

Tools

MS Office/firm software

Job description

Legal Secretary, City (4/1)

Are you a detail-oriented, proactive legal secretary who thrives in a fast-paced environment?

Do you excel at providing 1st class support with precision, discretion, and efficiency? If so, we’d love to hear from you!

You will provide a wide range of secretarial and administrative support to a small team of Lawyers, ensuring smooth day-to-day operations at this international firm.

This role requires excellent organisational skills, the ability to anticipate needs, and the utmost confidentiality when handling client matters.

The work week is Monday to Thursday in the office, then Friday from home. The hours are 9.30 – 5.30

The culture is great; entrepreneurial and fast paced and collegiate.

Key Responsibilities:

• Draft, edit, proofread, and manage legal documents and correspondence
• Maintain calendars, deadlines, and scheduling for lawyers
• Organise telephone calls, mail, files, and client records
• Arrange meetings, conferences, and travel itineraries – there is lots of travel to arrange
• Manage e-filing, inboxes, and client CRM updates
• Handle timekeeping, expense processing, and document transcription
• Collaborate with attorneys, staff, and administrative teams to provide seamless support
• Uphold the highest level of professionalism and confidentiality

The skills you’ll need:

• Proven legal secretarial experience in a law firm or legal setting in financial services
• Strong command of English grammar and excellent proofreading skills
• Proficient in legal transcription, document management, and MS Office/firm software
• Exceptional organisational skills with the ability to manage multiple tasks under tight deadlines
• Professional communication skills and a team-player attitude
• Flexibility to work occasional additional hours when required
• Typing speed of 70wpm +

Why Join?

You’ll be part of a supportive and professional team in a progressive firm environment, where your expertise will directly contribute to the success and the service provided to clients.