AI Hub Coordinator (Part-time)

University of Oxford; Oxford; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A prestigious academic institution in Oxford seeks an AI Hub Coordinator to manage in-person and virtual events. This part-time role (0.4 FTE) involves event planning, logistics management, and stakeholder engagement. The ideal candidate should have experience in organizing large-scale events and be highly organized. The position offers flexible working patterns and a range of benefits including annual leave and a pension scheme.

Benefits

An excellent contributory pension scheme

38 days annual leave (pro-rata for part time jobs)

A comprehensive range of childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel and Season Ticket travel loans

Membership to a variety of social and sports clubs

Qualifications

• Experience of planning and delivering large-scale events.
• Meticulously organised and able to manage logistics effectively.
• Ability to develop successful working relationships with stakeholders.

Responsibilities

• Coordinate a programme of in-person and virtual events and activities.
• Lead pre-event planning and manage on-the-day logistics.
• Develop and maintain relationships with stakeholders.

Job description

Overview

We are looking for a meticulously organised AI Hub Coordinator with experience of planning and delivering large-scale events to join our growing operational team, based at the University of Oxford's Department of Computer Science.

The AI Hub Coordinator will play a pivotal role within our fast-paced, world-leading hub, coordinating a programme of in-person and virtual events and activities, including workshops, seminars, meetings and conferences. This will involve pre-event planning, creating and maintaining accurate documents and processes, and on-the-day event logistics. The successful candidate will also be required to develop successful working relationships with a range of stakeholders.

This role is offered with part-time hours (0.4 FTE), on a fixed-term basis for an initial 12 months, with a possibility of extension. Flexible and hybrid working patterns will be considered.

Department of Computer Science - Robert Hooke Building, Parks Road, Oxford, OX1 3QD, The EPSRC-funded Erlangen AI Hub brings together leading minds from across the UK's mathematical, algorithmic and computational communities, employing foundational tools to break new ground in AI, and redefine its future use to benefit science, industry, the economy and society. The Hub focusses on the mathematics and computational research foundational to AI, which could unlock new, more efficient AI systems. In particular, the Hub seeks new AI breakthroughs by employing theoretical tools from currently underexplored mathematical fields.

Led by the University of Oxford and partnered with institutions and industry across the UK, the Hub brings together a diverse cohort of stakeholders. Read more about the AI Hub here: https://erlangenhub.ox.ac.uk/

Responsibilities

• Coordinate a programme of in-person and virtual events and activities, including workshops, seminars, meetings and conferences.
• Lead pre-event planning, create and maintain accurate documents and processes, and manage on-the-day event logistics.
• Develop and maintain successful working relationships with a range of stakeholders.

Details

This role is offered with part-time hours (0.4 FTE), on a fixed-term basis for an initial 12 months, with a possibility of extension. Flexible and hybrid working patterns will be considered.

University of Oxford:

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Department of Computer Science at Oxford is renowned for pioneering research and teaching across diverse fields, consistently ranking among the best in the world. Our commitment to innovation drives us to tackle complex technological and societal challenges.

What We Offer

• An excellent contributory pension scheme
• 38 days annual leave (pro-rata for part time jobs)
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

Diversity

Committed to equality and valuing diversity.