Administrator - Mobilisation Support

ABM UK; Remote; GBP 60,000 - 80,000; Full time

Job summary

A leading facilities services provider is seeking a Mobilisation Support Administrator to provide essential administrative support for multiple projects. This remote role requires excellent organisational and communication skills, along with proficiency in Microsoft applications like Smartsheet and SharePoint. Responsibilities include maintaining project documentation, assisting with communication flow, and supporting procurement activities. Ideal candidates are adaptable and detail-oriented, capable of independent and collaborative work to ensure successful mobilisation delivery.

Benefits

24/7 GP access

Mental Health support

Get Fit Programme

Financial and legal support

Cycle to work scheme

Employee perks app

Qualifications

• Highly organised, capable of managing multiple tasks and deadlines.
• Excellent communication skills for liaising with stakeholders and teams.
• Proficient in Microsoft applications vital for administrative tasks.

Responsibilities

• Provide administrative support to manage multiple projects.
• Maintain project documentation and communication flow.
• Support procurement and commercial activities as needed.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Adaptability

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Smartsheet

Job description

LOCATION: National (Remote) – This role supports projects across the UK and may require occasional travel to ABM sites and attendance at Head Offices in London.

WORKING HOURS: Monday – Friday | 08:00 – 17:00

SALARY: Competitive

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at [e-mail]. We're here to help!

ROLE OVERVIEW AND PURPOSE

The Mobilisation Support Administrator provides essential administrative and organisational support to the Mobilisation Management team, helping to ensure the smooth setup and transition of new and existing contracts across ABM’s national portfolio.

The role includes supporting documentation control, updating project trackers in Smartsheet and SharePoint, and assisting with communication between operations teams, suppliers, and key stakeholders.

This position requires excellent communication skills, strong organisation, and the ability to work collaboratively across multiple projects to support the successful delivery of mobilisations in line with ABM’s quality standards.

Note: Travel expenses will be covered when required.

KEY RESPONSIBILITIES

• Providing proactive administrative and organisational support to the Mobilisation Managers across multiple concurrent projects.
• Supporting the use and upkeep of Smartsheet, Microsoft Teams, and SharePoint to record mobilisation progress, documentation, and action plans.
• Maintaining clear and accurate project documentation, reports, and trackers to ensure visibility of key milestones.
• Using Microsoft Word, Excel, and PowerPoint to prepare documentation, data summaries, and presentation materials.
• Assisting communication and information flow between internal stakeholders, operations teams, and suppliers to ensure consistency and timely updates.
• Supporting procurement and commercial activities by helping with quotations, purchase orders, and document submissions as required.
• Monitoring mobilisation milestones, tasks, and deliverables to help ensure deadlines are met and any issues are promptly flagged.
• Organising supplier and subcontractor documentation, ensuring compliance and readiness ahead of contract commencement.
• Contributing to reporting by gathering, reviewing, and formatting data for performance and financial updates.
• Ensuring version control and accessibility of all project materials within ABM’s digital systems.

REQUIRED SKILLS AND EXPERIENCE

• Highly organised, with the ability to manage multiple tasks and priorities while meeting deadlines.
• Excellent communication and interpersonal skills, with confidence in liaising with key stakeholders, operational teams, and suppliers.
• Proficient in Microsoft applications, including Word, Excel, PowerPoint, Teams, SharePoint, and Smartsheet.
• Strong attention to detail in document preparation, data handling, and reporting.
• Capable of working independently in a remote setting while maintaining effective collaboration with project teams.
• Adaptable and proactive, with a positive approach to supporting project delivery and problem solving.
• Demonstrates discretion and professionalism when handling sensitive or confidential information.

DESIRABLE

• Previous experience in facilities management, project administration, or mobilisation support.
• Understanding of mobilisation and transition processes within operational or commercial environments.

BENEFITS

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home.
• Mental Health support and Life Event Counseling.
• Get Fit Programme.
• Financial and legal support.
• Cycle to work scheme.
• Access Perks at Work, our innovative employee app where you can find:
• Perks: discounts, gift cards, cashback, and exclusive offers.
• Life: Search for resources and tools on topics ranging from family and life to health, money and work.
• Support: Online chat or telephone service for urgent support in a crisis.

ABOUT ABM

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue‑chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.