Administrator - Marketing & Communications

Search; Scotland; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading business in Fife is seeking a Marketing Administration professional to provide comprehensive support in Marketing & Communications, with responsibilities including managing incoming inquiries, organizing marketing emails, and assisting in content creation. The position offers a hybrid work model and a temporary contract with the opportunity to transition into a permanent role. Prior experience in marketing administration or a relevant qualification is essential. Ideal for individuals skilled in Canva and Dropbox.

Qualifications

• Experience in a Marketing Administration role or relevant qualification with some admin experience.
• Ability to manage content creation effectively using Canva.
• Strong organizational skills to handle multiple tasks.

Responsibilities

• Provide comprehensive administration support in Marketing & Communications.
• Manage incoming enquiries and marketing email inbox efficiently.
• Coordinate brochure printing and distribution.

Skills

Marketing Administration experience

Content creation on Canva

Document management with Dropbox

Excellent interpersonal & communication skills

Excellent organisation skills

Education

Formal Marketing qualification

Tools

Canva

Dropbox

Job description

Administrator - Marketing & Communications

Based in Kirkcaldy hybrid working available (Monday & Wednesday in-office days)

4 days (28 hours) per week Monday to Friday with some flex available on working days

Recruiting now for a January 2026 start temp role for a minimum of 3 months likely to go longer & may become permanent

Pay rate up to 14.00 per hour + holiday pay (depending on experience)

Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this role on an initial 12 week contract which is very likely to be extended into a long-term role with potential to become permanent.

The successful candidate will be responsible for providing comprehensive Administration support across Marketing & Communications for the company including content creation, document management, financial administration, scheduling & inbox management.

This role would ideally suit either an experienced Marketing Administrator or a Marketing Graduate with some general Administration experience looking to move into a Marketing‑specific role.

Duties involved in this role will include:

• Management of incoming enquiries into the team from all parties including internal staff, potential customers, external stakeholders, advertising agencies, designers & printers
• Monitor and organise the marketing email inbox, responding where possible and escalating where appropriate
• Carrying out simple website updates
• Uploading collateral & assets to the company's Dropbox - keeping folders and file naming practices maintained at all times for easy access
• Creating, sending & monitoring of purchase orders for invoices
• Creating simple posters & content using Canva
• Following up with potential customers to chase required information & sign offs
• Collation of assets for & assisting with creation of the company's seasonal brochures
• Coordinating of brochure printing and mailing / distribution
• Monitoring of print received and required venues, liaising with venue staff and promoters to ensure these are up to date
• Carrying out proofing tasks - such as for draft customer emails and other customer communications
• Carrying out ad hoc Marketing specific & more general Admin duties as required

In order to be considered for this role your skills and experience should include:

• Either previous experience within a Marketing Administration role OR a formal Marketing qualification with some Administration experience
• Some experience in content creation on Canva and experience of document management with Dropbox would both be massively beneficial for this role
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels both internally & externally on a daily basis
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.