Administrator, Belfast BT8

Fáilte Ireland; Belfast; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization in Belfast is seeking a dedicated Administrative Assistant to provide high-quality support in a healthcare environment. The role includes managing queries, scheduling appointments, maintaining medical records, and assisting in training new staff. Candidates must hold at least 4 GCSEs including English and have a minimum of 1 year relevant experience. A competitive hourly rate of £12.31 is offered, along with the opportunity to make a meaningful impact on patient care.

Benefits

Competitive hourly rate

Valuable experience in healthcare

Opportunity to make a difference

Qualifications

• Minimum 1 year of relevant administrative experience.
• Experience in healthcare settings is advantageous.

Responsibilities

• Liaise with staff/departments for administrative support.
• Deal with queries maintaining a courteous manner.
• Use of various computer systems for patient information.
• Processing and recording information for statistics.
• Administer waiting lists and referrals.
• Schedule appointments for clinical capacity.
• Book patient movement requests and related services.
• Maintain medical records filing systems.
• Typing reports, letters, and meeting minutes.
• Assist with training of new administrative staff.

Skills

Strong attention to detail

Organisational skills

Excellent communication

Interpersonal abilities

Ability to manage priorities

Education

4 GCSEs at Grade A-C / 9-4, including English Language

Job description

Administrative Administrator
Location: Belfast Trust
Hours: Full-Time, 37.5 hours per week
Pay Rate: £12.31 per hour

Job Overview

We are seeking a dedicated Administrative Assistant to join the HSCNI team. This is an excellent opportunity to play a vital role in providing high-quality administrative support in a healthcare environment, ensuring smooth clinic operations and delivering an exceptional patient experience.

KEY DUTIES / RESPONSIBILITIES

• Liaise with various staff/departments to deliver effective administrative support.
• Deal with a range of queries, maintaining a courteous and pleasant manner at all times.
• Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.
• Processing, recording and collating information for statistical purposes.
• Administering waiting lists, processing internal and external referrals
• Scheduling appointments to ensure clinical capacity is utilised
• Booking patient movement requests, interpreters and other patient related services.
• Maintenance of medical records filing systems.
• Typing duties - reports, letters and meeting minutes as required.
• Assist with the training of new administrative staff as and when required.
• Participate in staff meetings.
• Provide cover to other administrative staff during periods of leave.
• General office duties such as photocopying, scanning, sorting post and faxing.
• To participate in the Trust's Appraisal Process and participate in agreed training and development initiatives when identified.
• Any other tasks or projects within the remit of the band.

Requirements

• Essential: 4 GCSEs at Grade A-C / 9-4, including English Language.
• Experience: Minimum 1 year of relevant administrative experience.

What We're Looking For

• Strong attention to detail and organisational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage competing priorities in a fast‑paced environment.
• Proficient in administrative systems and processes, with experience in healthcare settings being advantageous.

Why Join HSCNI?

• Competitive hourly rate of £12.31 per hour
• Gain valuable experience in a professional healthcare environment.
• Be part of a team that makes a difference to patients' lives every day.

If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [e-mail]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.

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