Administrator (5900)

Murray Recruitment; Falkirk; On-site; GBP 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking an Administration Team Leader in Falkirk, Scotland. This full-time, permanent role will lead a team of administrators, ensuring efficient operations within the construction sector. Candidates should possess strong organizational skills, proficiency in Microsoft Office, and previous supervisory experience. Competitive salary, generous annual leave, and benefits like private healthcare and pension contributions are offered. This role is essential for supporting cross-functional teams and upholding high standards of service and compliance.

Benefits

Competitive salary

26 days annual leave plus statutory bank holidays

Employer pension contributions of up to 7%

Private healthcare plan

Life assurance cover

Paid time off for community engagement

Cycle to Work Scheme

Eye care support

Qualifications

• Extensive experience in administrative roles with a focus on team leadership.
• Ability to maintain compliance and manage multiple tasks.
• Experience working within a fast-paced environment, especially in construction.

Responsibilities

• Lead and support a team of administrators for regional operations.
• Organise contract records in digital and hard copy formats.
• Manage procurement processes and resolve invoice queries.
• Provide HR support in recruitment and employee performance tracking.

Skills

Proficiency in Microsoft Office Suite

Strong organisational and time management skills

Proven experience supervising or mentoring administrative staff

Excellent written and verbal communication abilities

Strong attention to detail

Collaborative approach

Relevant experience in construction or related sectors

Education

A-Level or NVQ Level 3 (or equivalent)

Job description

Overview

Murray Recruitment are recruiting an Administration Team Leader for our client based in Falkirk. This is a key leadership role responsible for coordinating and enhancing administrative operations across a busy regional office within the specialist construction sector. The successful candidate will play a central part in supporting cross-functional teams, maintaining compliance, and driving efficiency through effective team management and streamlined processes.

Responsibilities

• Lead and support a team of administrators, working closely with the Regional Manager to ensure seamless regional operations.
• Organise and maintain comprehensive contract records in both digital and hard copy formats.
• Assist with procurement by generating purchase orders for equipment and materials.
• Match delivery notes and manage the processing and authorisation of plant-related invoices.
• Investigate and resolve invoice queries to maintain financial accuracy.
• Deliver a wide range of admin support across departments, including generating reports, preparing site documentation, managing COSHH data, coordinating staff rotas, and processing security clearances.
• Oversee and regularly review the approved Sub-Contractor list to ensure compliance.
• Manage vehicle hire for the region and compile relevant reports for the Accounts team.
• Act as a liaison with Payroll and Accounts to provide necessary operational information.
• Support HR and Training teams in recruitment activities, onboarding, employee performance tracking, and training initiatives.
• Provide absence cover for other administrative roles as required.
• Promote a collaborative and productive environment within the administration team.
• Uphold high standards of professionalism, integrity, and service delivery.
• Contribute to initiatives involving health & safety, environmental sustainability, and community engagement.
• Undertake additional duties aligned with business needs.

Skills & Experience

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organisational and time management skills.
• Proven experience supervising or mentoring administrative staff.
• Excellent written and verbal communication abilities.
• Strong attention to detail with the capacity to meet tight deadlines.
• Collaborative approach when working with internal teams and external stakeholders.
• Previous experience in a similar role, ideally within the construction or related sectors.
• A-Level or NVQ Level 3 (or equivalent) qualification preferred.

Offering

• Competitive salary reflective of experience and responsibilities.
• Full-time, permanent role, Monday to Friday, 9am – 5.30pm.
• 26 days annual leave plus statutory bank holidays.
• Employer pension contributions of up to 7%.
• Private healthcare plan and access to an employee assistance programme.
• Life assurance cover.
• Paid time off for community and charitable engagement.
• Opportunities for training, career development, and professional memberships.
• Additional benefits including Cycle to Work Scheme, eye care support, and allowances.