Administrator

Morgan Sindall Group Plc; Swynnerton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading UK infrastructure firm is seeking a collaborative Administrator to join their plant and transport team in Swynnerton. This role involves overseeing office administration, coordinating staff support, managing supplies, and handling documentation and invoices. Applicants should have GCSE-level education and experience with Microsoft Office, along with effective communication and problem-solving skills. The position offers various benefits including flexible working and a contributory pension scheme.

Benefits

Generous holiday entitlement

Flexible and adaptable working

Family-friendly policies

Mentoring programmes

Contributory pension scheme

Qualifications

• Minimum of GCSE education required.
• Proficient in Microsoft Office applications.
• Strong written and verbal communication skills.

Responsibilities

• Oversee general office administration and maintain systems.
• Provide administrative supervision to office staff.
• Manage office supplies and equipment inventory.
• Liaise with purchase ledger team regarding invoices.
• Prepare documents, reports, and correspondence.

Skills

Good writing, analytical and problem-solving skills

Ability to communicate effectively

Ability to manage a given list of tasks

Ability to work well either alone or as part of a team

Education

Educated to GCSE level

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Do you enjoy a fast paced, dynamic working environment and keen to deliver exceptional customer service? If so, we might have the perfect role for you.

We are seeking an organised, approachable and collaborative administrator to join our in-house plant and transport team, Magnor Plant. In this role, you will be part of a team responsible for all administrative activities, proactively and efficiently enabling our team to deliver a customer focused service to all our stakeholders.

What you will be responsible for:

• Oversee and coordinate all aspects of general office administration including maintaining administrative systems
• Provide administrative supervision to all office staff including booking flights, train tickets and hotel rooms and anything else that may be required
• On / off hires using COINS database, ordering necessary consumables, monitoring stock and utilisation levels.
• Up- keep of asset records and documentation.
• Dealing with Invoice and customer disputes.
• Raise purchase orders and record delivery notes using COINS database
• Liaise with Purchase Ledger Team and suppliers regarding invoice queries
• Interact with colleagues, customers and visitors, maintaining a polite and helpful approach with all
• Prepare responses to correspondence containing routine inquiries
• File and retrieve company documents, records and reports and ensure all filing up to date and well-managed
• Create and modify documents such as invoices, reports, memos, SHEQ documentation letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office
• May conduct research, compile data and prepare papers for consideration and presentation to the management team
• Set up and coordinate meetings and conferences
• Collect and maintain inventory of office equipment and supplies
• Support staff in assigned project-based work

Qualifications:

• Educated to GCSE level
• Microsoft office experience in the areas Excel, Word and PowerPoint.

Skills and attributes that we’re looking for:

• Ability to interpret procedures and policies of the organisation
• Ability to communicate effectively
• Ability to deal effectively with people
• Knowledge of administrative principles and their application
• Ability to manage a given list of tasks
• Ability to work well either alone or as part of a team
• Good writing, analytical and problem-solving skills
• Ability to follow oral and written instructions
• Ability to handle situations and problems
• Know when to ask for help and guidance

What's in it for you?

Below is a selection of benefits available to you at Morgan Sindall Infrastructure.

• Generous holiday entitlement with the option to buy five days
• Flexible and adaptable working
• Family-friendly policies and work / life approach
• Mentoring programmes and continuous learning support
• Contributory pension scheme
• Recognition scheme and long service awards
• Car scheme and private medical insurance (if applicable to the role)

We also offer the option to participate in our share-save scheme, discounts including cycle to work and gym membership, a support and advice service for colleagues and their families, and more.

About Magnor Plant

Magnor Plant is Morgan Sindall Infrastructure’s in-house plant and transport business. Although we primarily support the Morgan Sindall Infrastructure division of Morgan Sindall Group, we also support other divisions within the Group, and the data gathered in this role will contribute to our Morgan Sindall Group Reporting requirements.

Magnor Plant works collaboratively across all sectors to provide innovative, specialist plant, equipment, mobile site welfare, and transport solutions and products to support our projects. Our focus and commitment are to source and provide the best solutions that help cut our carbon emissions, save costs, minimise risks, enhance safety, and protect people, in line with being a responsible business.

Magnor Plant is a focused and highly motivated team spread over two locations, Coventry and Swynnerton (about 10 to 15 minutes from junction 14 of the M6). We are incredibly passionate about what we do and committed to making our working environment enjoyable and providing opportunities to learn, develop, and grow in the role, team, and wider business. We always strive to look after everyone's well‑being through team well‑being challenges and activities.

Morgan Sindall is an equal opportunities employer and holds the Positive About Disabled People ‘Two Ticks accreditation. We are also an Investors in People company.

Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.