Administrator

CLD Recruitment (Leeds) Ltd; Leeds; On-site; GBP 27,000 - 31,000; Full time

Job summary

A recruitment agency in Leeds is seeking an organised Administration & Business Support Officer to deliver high-quality administrative support to senior leaders. The ideal candidate will have strong organisational skills and proficiency in Microsoft Office. Responsibilities include supporting internal audits, managing documentation, and assisting with marketing activities. This role offers competitive benefits including annual leave and private medical insurance.

Benefits

27 days annual leave

Private medical insurance

Death in service benefit

Workplace pension scheme

Qualifications

• Strong administrative background with excellent organisational skills.
• High accuracy in document preparation, typing and data entry.
• Competent using Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide day-to-day support to directors and technical teams.
• Support internal audits in line with ISO 9001 quality processes.
• Assist with bid and tender preparation and manage online procurement platforms.

Skills

Strong administrative background

High accuracy in document preparation

Confident communicator

Competent using Microsoft Office

Good numeracy skills

Ability to prioritise workload

Team player

Tools

Microsoft Office

Sage 50

Job description

Administration & Business Support Officer

Leeds (Monday-Friday, 8:30am-5:00pm)

£27,000 - £31,000 (depending on experience)

About the Role

We are looking for an organised, proactive Administration & Business Support Officer to provide high-quality administrative and business support to senior leaders and technical teams. This role is ideal for someone who thrives in a busy office environment, enjoys variety, and takes pride in delivering accurate, professional work.

Confidentiality is essential, as you will regularly handle sensitive information and internal documentation.

Key Responsibilities

General Administration

• Provide day-to-day support to directors and technical teams (e.g., booking travel, ordering equipment, archiving files).
• Handle incoming telephone calls professionally, providing information where appropriate.
• Prepare and format documents to a high standard.
• Maintain records including staff holidays, sickness, and project documentation.
• Set up new projects in internal systems and trackers.

Quality & Compliance

• Support internal audits in line with ISO 9001 quality processes.
• Maintain training and CPD records; arrange training where required.
• Manage DBS checks and compliance-related renewals (e.g., accreditation portals).
• Co-ordinate equipment calibration and maintain records.

Marketing & Bids

• Support marketing activities including social media content and events.
• Update staff CVs and prepare case studies.
• Assist with bid and tender preparation and manage online procurement platforms.

Additional Duties

• Contribute to team meetings and continuous improvement.
• Follow all office and quality procedures.
• Maintain a professional and confidential approach at all times.

Skills & Experience

Essential

• Strong administrative background with excellent organisational skills.
• High accuracy in document preparation, typing and data entry.
• Confident communicator with a professional telephone manner.
• Competent using Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good numeracy skills and confidence working with figures.
• Ability to prioritise workload and multitask effectively.
• Team player with the ability to use initiative.

Desirable

• Experience with finance or accounts software (e.g., Sage 50).
• Experience supporting audit, compliance, or quality processes.
• Previous experience working on bids/tenders is an advantage.

Benefits

• 27 days annual leave (rising with length of service).
• Private medical insurance (after probation).
• Death in service benefit (4× salary, after probation).
• Workplace pension scheme.

CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.