Administrator

Tate Recruitment; Guildford; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading recruitment agency located in Guildford is seeking a full-time Administrator to provide essential office and administrative support. This role involves answering calls, managing diaries, and providing customer service. The ideal candidate will have strong MS Office skills and previous administrative experience. This is an office-based position with a salary range of £25,000 – £30,000, offering an immediate start for the right candidate.

Qualifications

• Previous administrative and/or customer service experience is essential.
• Strong MS Office skills, particularly in Word, Excel, and Outlook.
• Excellent time management and ability to handle a fast-paced workload.

Responsibilities

• Answer incoming calls, manage emails, and handle daily post.
• Manage daily diaries and team schedules for smooth workflow.
• Respond promptly to customer enquiries and maintain records.
• Prepare invoices and track bills to ensure timely payments.
• Produce reports and documentation for management support.

Skills

MS Office (Word, Excel, Outlook)

Time management

Customer service

Job description

Administrator

Based in Guildford, Surrey

Full-Time | Office-Based (No Hybrid)

£25,000 – £30,000

Immediate Interviews & Start Available

Are you an organized and proactive Administrator looking for your next opportunity?

Our client in Guildford is seeking a reliable and detail‑oriented Administrator to join their team. This role is central to keeping daily operations running smoothly, from coordinating schedules to supporting customers and maintaining accurate documentation.

If you thrive in a fast‑paced, hands‑on environment, this could be the perfect opportunity for you.

Key Responsibilities:

Office & Administrative Support

• Answer incoming calls, manage emails and handle daily post
• Carry out data entry into project management systems
• Order office supplies

Scheduling & Diary Management

• Manage daily diaries and team schedules
• Allocate resources and help ensure smooth daily workflow

Customer Service

• Respond promptly to customer enquiries
• Maintain and update customer records
• Provide general support, updates and assistance to clients

Finance & Documentation

• Prepare invoices and raise purchase orders
• Track bills and follow up on overdue payments
• Submit reports and reconcile expenses accurately

Reporting & Operational Support

• Produce reports, spreadsheets, and documentation for management
• Provide ad hoc support to the wider team and directors

Requirements:

• Previous administrative and/or customer service experience
• Strong MS Office skills (Word, Excel, Outlook)
• Excellent time management and ability to handle a fast‑paced workload
• Confident telephone manner and clear written communication