Administrator

2i Recruit Ltd; Godalming; On-site; GBP 27,552 - 34,440; Part time

Job summary

A recruitment agency is seeking a Temporary Administrator in Godalming for a part-time position from 1pm to 5pm, Monday to Friday. The successful candidate will manage reception duties, assist visitors, handle enquiries, process purchase orders, and maintain documentation using MS Excel. Strong administrative experience and communication skills are essential. If shortlisted, candidates will be contacted within 5 working days.

Qualifications

• Previous experience in an administrative role.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to handle phone and email enquiries professionally.
• Attention to detail and accuracy in data entry and documentation.
• Ability to work independently and as part of a team.
• Experience in handling purchase orders and stock management is an advantage.
• A proactive and flexible approach to work.

Responsibilities

• Manage the main reception and carry out reception duties.
• Welcome and assist visitors.
• Handle general enquiries via email and telephone.
• Process purchase orders via phone or email.
• Maintain and update the sales tracker using MS Excel.
• Organise and file both digital and paper documents.
• Assist with daily, monthly, and annual physical stock management.
• Respond to emails and telephone enquiries.

Skills

Administrative experience

Microsoft Office proficiency

Organisational skills

Communication skills

Attention to detail

Multitasking ability

Tools

MS Excel

Job description

Our client in Godalming is looking for a Temporary Administrator to handle a variety of back-office tasks. It is crucial to recognise that these tasks are interrelated and play a key role in ensuring the smooth operation of the organisation.

This is a part-time role, working Monday to Friday from 1pm to 5pm.

Key Responsibilities

• Manage the main reception and carry out reception duties as required by the organisation.
• Welcome and assist visitors.
• Handle general enquiries via email and telephone.
• Receive and direct deliveries/pallets to the appropriate person or store them as necessary.
• Process purchase orders via phone or email.
• Ensure purchase orders are passed on with accurate information and instructions.
• Order locally supplied goods and verify that the full order is complete.
• Maintain and update the sales tracker using MS Excel.
• Organise and file both digital and paper documents correctly.
• Pack items for dispatch and arrange courier bookings online.
• Assist with daily, monthly, and annual physical stock management.
• Support the packing, delivery arrangements, and record-keeping of demonstration devices requested by the sales team or distributors.
• Respond to emails and telephone enquiries.
• Manage price and stock availability enquiries.
• Handle delivery update requests for products ordered via UPS.
• Order stationery and packing materials online.
• Carry out ad-hoc office tasks, such as arranging lunch for meetings, tending to office plants, and managing fire and security alarm systems.

Experience and Skills Requirements

• Previous experience in an administrative role.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to handle phone and email enquiries professionally.
• Attention to detail and accuracy in data entry and documentation.
• Ability to work independently and as part of a team.
• Experience in handling purchase orders and stock management is an advantage.
• A proactive and flexible approach to work.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Would you like to discuss this job further? Speak to our recruitment advisors: 01483 414719