Administrator

Pertemps Cardiff; Cardiff; On-site; GBP 28,000; Full time

Job summary

A prominent staffing agency in Cardiff is seeking an Office & Project Administrator to ensure smooth business operations. The successful candidate will manage day-to-day office activities, coordinate travel and events, and support project administration. This hands-on role requires excellent organizational skills, proficiency in Microsoft Office, and strong communication abilities. The position offers a salary of £27,500 with a review after a six-month probationary period.

Qualifications

• Proven experience in an office administration or coordination role.
• Exceptional organisational skills and attention to detail.
• Strong Microsoft Office skills and clear communication.

Responsibilities

• Take ownership of day-to-day office operations.
• Manage calendars, schedule meetings, and prepare agendas.
• Produce concise project updates and reports for stakeholders.

Skills

Organisational skills

Microsoft Office skills

Communication skills

Ability to manage multiple priorities

Job description

Overview

Office & Project Administrator

Salary: £27,500 (6-month probationary period, followed by review and progression)

Hours: 37.5 hours per week (9:00am - 5:00pm, 30-minute lunch)

Location: Bridgend, South Wales

We are looking for a highly organised and proactive Office & Project Administrator to play a key role in keeping the business running smoothly. This is a hands-on position at the heart of the organisation, ideal for someone who thrives on responsibility, structure, and variety.

Responsibilities

• Office Administration
  • Take ownership of day-to-day office operations, ensuring efficiency and organisation
  • Manage calendars, schedule meetings, prepare agendas, and take accurate minutes
  • Coordinate travel, events, and exhibitions from start to finish
  • Oversee office supplies, equipment, and insurance documentation
  • Maintain clear, structured digital and physical filing systems
  • Act as a professional first point of contact for internal and external enquiries
  • Provide high-level administrative support to senior staff
• Project Administration & Reporting
  • Build and maintain clear systems to track enquiries, orders, contracts, and documentation
  • Monitor project progress against key milestones and timelines
  • Produce concise project updates and reports for stakeholders
  • Liaise confidently with internal teams and external partners
  • Proactively identify and flag risks, delays, or gaps in information

Skills & Experience

• Essential
  • Proven experience in an office administration or coordination role
  • Exceptional organisational skills and attention to detail
  • Ability to juggle multiple priorities without losing accuracy
  • Strong Microsoft Office skills
  • Clear, confident written and verbal communication
  • Self-motivated, reliable, and comfortable working independently
• Desirable
  • Experience supporting projects or project teams
  • Familiarity with project tracking or reporting tools
  • Experience handling contracts, orders, or procurement documentation
  • Background in fast-paced or multi-project environments