Administrative Support Assistant

PSI Global Group Limited; Havant; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading administrative services provider is seeking an organised Administrative Support Assistant for maternity cover at Portsmouth Dockyard. The candidate will ensure smooth office operations, focusing on data management and purchase processing. Strong administrative skills and attention to detail are essential. The role starts in November for approximately 9 months, requiring full-time commitment.

Qualifications

• Previous experience in an administrative role, preferably in an industrial environment.
• Proficient in invoicing and work control systems.
• Excellent verbal and written communication skills.

Responsibilities

• Provide day-to-day administrative assistance to the team.
• Accurately input data into the work control system.
• Create and track purchase orders.

Skills

Data entry

Time management

Communication

Attention to detail

Microsoft Office

Job description

Overview

Administrative Support Assistant - Portsmouth Dockyard. PSI Global are seeking an organised and reliable Administrative Support Assistant to join our client's team on a fixed-term basis to cover maternity leave. This is an excellent opportunity for an individual with strong administrative skills and attention to detail to support our busy and dynamic department.

The successful candidate will play a key role in maintaining the smooth operation of our office processes, with a focus on data management, purchase order processing, and ensuring tasks are completed efficiently and on time.

Job Title: Administrative Support - Maternity Cover

Starting November for a period of 9 months (security clearance pending)

Location: Portsmouth Naval Base

Contract Type: Fixed-Term (Approx. TBC)

Working Hours: Full-time: Monday - Thursday 7:30am - 4:00pm & Friday 7:30 - 1:00pm

Salary: £13ph

Responsibilities

• Basic Administrative Support: Provide day-to-day administrative assistance to the team, ensuring all office operations run smoothly.
• Data Entry: Accurately input data into our work control system and maintain up-to-date records, including job cards and trackers.
• Work Control System Management: Input and manage data within our work control system to support efficient tracking and reporting of projects.
• Purchase Orders (PO): Create, process, and track purchase orders in a timely and accurate manner.
• Adherence to Deadlines: Effectively manage tasks under pressure, ensuring all work is completed within specified timeframes.

Requirements

• Experience: Previous experience in an administrative role, preferably within an industrial, operational, or similar environment.
• Skills: Proficient in data entry, invoicing, timekeeping, and use of work control systems.
• Attention to Detail: Strong accuracy and attention to detail in all aspects of work.
• Microsoft Office: Confident in using Excel and Word.
• Time Management: Ability to prioritise and manage multiple tasks effectively.
• Communication: Excellent verbal and written communication skills.
• Team Player: Able to work independently and collaboratively within a supportive team.

The successful candidate will be required to complete a BPSS security clearance. A full 3 years of employment history will be required and any gaps in employment will need to be disclosed.