Administrative Officer

University of Oxford; Oxford; On-site; GBP 80,000 - 100,000; Part time

Job summary

A prestigious educational institution is seeking a proactive Administrative Officer to support the department's smooth running. The role involves general office administration, assisting the Director with meetings, and managing enquiries. Excellent communication and organizational skills are essential for this permanent, part-time position working 18.25 hours per week. The institution offers competitive benefits including pension scheme and generous annual leave.

Benefits

Excellent contributory pension scheme

38 days of annual leave

Comprehensive childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel

Qualifications

• Experience in office administration required.
• Ability to handle confidential information.
• Capability to produce detailed work within deadlines.

Responsibilities

• First point of contact for enquiries.
• General office administration including filing and ordering supplies.
• Support in administration of volunteers and event setups.
• Assist the Director and senior managers with meetings and travel arrangements.

Skills

Excellent written and oral communication skills

Strong numerical skills

Good judgment

Experience using financial systems

Record-keeping

Prioritizing workload

Job description

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Oxford Botanic Garden, Rose Lane, Oxford, OX1 4AZ

About the role

The Harcourt Arboretum is seeking a capable and proactive Administrative Officer to contribute to the smooth running of the department. In a demanding but challenging and exciting role, the Administrative Officer will be the first point of contact for all internal and external enquiries. This requires an experienced individual able to handle information of a sensitive, sometimes confidential, and often urgent nature.

The post holder will be responsible for general office administration such as taking minutes, filing, liaison with suppliers, and ordering stationery. They will assist in the administration of volunteers across the two sites and with the administration and setup of events. The post holder will also provide administrative support to the Director of OBGA and other senior managers within OBGA, including supporting the Director in making arrangements for meetings, visits, and travel.

This is a permanent, part-time post, working 18.25 hours per week.

About You

You will exercise good judgment and demonstrate excellent written and oral communication skills. You will possess strong numerical skills and have experience using financial systems. You will be able to prioritize your workload effectively and produce accurate, detailed work within deadlines. Experience in record-keeping and managing systems for follow-up actions is also essential.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing, which is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at Diversity.