Administrative Assistant - St Nicholas' Primary - EAD09159

East Dunbartonshire Council; United Kingdom; On-site; GBP 40,000 - 60,000; Part time

Job summary

A local government authority in the United Kingdom seeks an experienced individual to provide administrative support at St Nicholas Primary. The role requires supervision of clerical staff, management of school records, and various reception tasks. Candidates must possess good IT skills and office experience, as well as the ability to work effectively in a team. This position is temporarily available for current employees and agency workers of the council. Salary will be pro-rated for part-time and term-time hours.

Qualifications

• Must have experience of working within an office environment.
• Good IT skills are essential.
• Ability to work as part of a team and enjoy variety.

Responsibilities

• Provide administrative support within the school.
• Supervision of clerical staff.
• Maintain all school records in relation to pupils and staff.
• Handle telephone, reception and reprographics duties.
• Distribute school mail and attend to pupil enquiries.

Skills

Experience of working within an office environment

Good IT skills

Ability to work as part of a team

Job description

Job Summary

This temporary post is only available to all permanent and temporary employees and agency workers currently on assignment within East Dunbartonshire Council.

Salary will be pro-rated for part-time & term-time hours.

Based at St Nicholas Primary, you will provide administrative support within the school.

Duties will include supervision of clerical staff, word processing, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

Charter of Commitment

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria.

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Websites

www.st-nicholas.e-dunbarton.sch.uk

www.eastdunbarton.gov.uk