Administrative Assistant

Actalent; Remote; GBP 30,000 - 45,000; Full time

Job summary

A leading engineering services firm is looking for a proactive individual to provide remote administrative and technical support to project managers in the UK Field Engineering team. This role involves managing project schedules, contractor documentation, and budget updates for medium-complexity projects. Ideal candidates will have experience in engineering and project management skills, along with proficiency in Microsoft Project and Excel. This position offers a unique opportunity to support engineering solutions for a blue chip company in the UK.

Qualifications

• Experience in Industrial, Mechanical, or Process Engineering.
• Proven track record as a Project Manager for medium-complexity projects.

Responsibilities

• Provide remote administrative and technical support to project managers.
• Manage overall project schedules for UK/IE projects.
• Conduct vendor training sessions and maintain revisions.

Skills

Proficiency in Microsoft Project

Proficiency in Microsoft Excel

Education

Experience in Industrial, Mechanical, or Process Engineering

Job description

We are looking for a proactive and detail-oriented Individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.

Key Responsibilities

Remote Technical Project Support

• Gather updates from project managers and maintain overall project schedules for UK/IE projects.
• Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites.
• Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.

Budget Management Support

• Weekly budget updates and maintenance of the UK/IE budget file.
• Monitor outstanding invoices and new purchase orders.

Documentation & File Management

• Transfer project documentation from vendor storage to internal file storage systems.

Basic Qualifications

• Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
• Proven track record as a Project Manager for medium-complexity projects.
• Proficiency in Microsoft Project and Microsoft Excel.