Administrative Assistant

Kent State; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent educational institution in the United Kingdom is seeking an experienced Administrative Assistant to provide essential support for academic departments and HR personnel. The role entails managing administrative tasks, facilitating communication, and overseeing onboarding and compliance processes. Candidates should have a high school diploma and at least two years of relevant administrative experience. This position offers a salary of $18.67 per hour and values effective communication and organizational skills.

Qualifications

• Two years experience in secretarial/administrative support.
• Knowledge of bookkeeping/accounting procedures.
• Ability to effectively handle sensitive inquiries.

Responsibilities

• Provide administrative support to faculty and staff.
• Manage calendars, meeting logistics, and internal communications.
• Assist with recruitment logistics and onboarding processes.

Skills

Interpersonal communication

Problem solving

Written communication

Time management

Microsoft Office Suite

Education

High school diploma or equivalent

18 months formal training in office/public administration

Job description

Job Title

Administrative Assistant

Physical Location

Kent Campus - Kent OH

Salary

$18.67

Basic Function

Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions and implementation of programs/project. Reports to designated supervisor.

Additional Basic Function

SPECIFIC TO THIS POSITION: The Administrative Assistant – HR & Academic Support plays a vital role in ensuring smooth operations with the academics. This position supports faculty, staff and students by managing administrative tasks and assisting with HR functions such as onboarding, compliance and employee engagement. The ideal candidate is highly organized, discreet and passionate about supporting education professionals and learners.

Examples of Duties

Serves as liaison and acts on behalf of administrator in dealings with people within (e.g., Directors, Chairpersons, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences; independently composes non-routine correspondence on behalf of supervisor and/or under own signature.

Coordinates and monitors multiple department budgets and expense accounts; approves expenditures and signs various financial forms; researches and reconciles discrepancies; assists in budget projections.

Assists in the administration of department programs/projects; ensures compliance with policies, procedures and regulations originating within and outside the University; participates in departmental procedures and policy changes; researches and analyzes information; drafts and composes reports; provides technical advice and information to aid administrator in decision making; answers questions and resolves problems concerning administration of program and projects.

Directs the work of other clerical/secretarial staff and student employees by training, evaluating, assigning duties and providing information about changes in department and University policies and procedures; may make hiring, firing and disciplinary recommendations.

May coordinate and monitor faculty and/or staff actions (e.g., hiring, promotion, termination, etc.); serves as liaison between affected individuals and departments (e.g., Academic Personnel, Payroll, etc.); maintains records and files; ensures policies and procedures are followed.

May assist with special projects.

Performs related duties as required.

Additional Examples of Duties

Provide administrative support to academic departments and HR personnel.

Coordinate faculty and staff onboarding including credential verification and orientation.

Maintain accurate and confidential employee records in compliance with school policies and state regulations.

Assist with recruitment logistics (e.g., posting job openings, scheduling interviews, communicating with candidates).

Support professional development tracking and training coordination for educators and staff.

Prepare HR-related documents such as contracts, offer letters and policy updates.

Help organize school-wide events, workshops and recognition programs.

Manage calendars, meeting logistics and internal communications.

Serve as a liaison between HR, academic departments and administrative offices.

Uphold confidentiality and professionalism in all interactions.

Minimum Qualifications

High school diploma or equivalent plus completion of 18 months formal training in office administration, public administration or related field (or equivalent training or experience which provides comparable knowledge, skills and abilities). A minimum of two years’ experience in providing secretarial/administrative support in increasingly demanding positions.

License / Certification

Knowledge of bookkeeping/accounting procedures and terminology if required by position.

Office practices and procedures.

Specific software may be preferred.

Skill In

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain information, explain policies and procedures, handle sensitive inquiries, etc.).

Public speaking if required by position.

Written communication (e.g., to compose reports, speeches, correspondence and memos).

Ability To

Resolve problems independently and make decisions.

Define problems, collect data and draw valid conclusions.

Apply policies and procedures.

Train and provide effective work direction to other employees.

Manage time effectively and set priorities.

Carry out or assist in implementing changes.

Establish and implement office procedures.

Establish methods to gather, collate and classify information.

Read and comprehend a variety of written information.

Utilize Microsoft Office Suite.

Maintain accurate records.

Perform basic mathematics (e.g., add, subtract, multiply and divide whole numbers, fractions, decimals and calculate percentages).

Learn and utilize specific software applications.

Manage time effectively and set priorities.

Preferred Qualifications

Assessments

Asterisk (*) indicates knowledge, skills or abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job-related competencies.

Must Pass a Security Check.

Equal Opportunity Employer

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.