Administration Support Assistant (Facilities)

NHS National Services Scotland; Scotland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A major healthcare system in Scotland is looking for an Administration Support member for its Facilities team. The role involves various admin tasks and supporting team members at the Queen Elizabeth University Hospital. Candidates should have a strong administrative background, excellent communication and organizational skills, and the ability to re-prioritize tasks under pressure. This full-time role offers competitive pay, enhancements for unsociable hours, and various employee benefits.

Benefits

Generous leave entitlements

Health and leisure discounts

Enhanced pay for unsociable hours

Qualifications

• Must possess a strong administrative background.
• Experience in creating and using Excel spreadsheets is essential.
• Ability to work as part of a busy team is required.

Responsibilities

• Perform a wide range of admin and clerical tasks.
• Support the wider facilities management team.
• Re-prioritize tasks frequently under pressure.

Skills

Excellent communication skills

Organisational skills

Interpersonal skills

Ability to work under pressure

Strong work ethic

Admin background

Excel proficiency

Microsoft 365 applications

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non‑clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this post is Monday to Friday 08:30am to 16:30pm

Please be advised that, effective 1 April 2026, the full‑time working hours for all Agenda for Change posts will be reduced to 36 hours.

The post holder will be part of NHS Greater Glasgow & Clyde’s (NHSGGC) Facilities team, working within the Queen Elizabeth University Hospital Helpdesk and administration service. Their duties will include a wide range of admin and clerical tasks and will support the wider facilities management team.

The post holder must have excellent communication and organisational skills, good interpersonal skills and the ability to work under pressure, including the need to frequently re‑prioritise tasks.

You must have a positive, can do attitude and be able to work as part of a very busy department. A strong work ethic is required, and you must fully understand that all tasks are essential and need to be carried out in a safe manner to a very high standard. A strong admin background is required, including creation and use of Excel spreadsheets and other Microsoft 365 applications.

NHS Greater Glasgow & Clyde proudly pays more than the living wage and pays enhancements for working unsociable hours, has generous leave entitlements based on the hours worked, and offers many discounts and benefits including Health and Leisure facilities.

Informal contact: Peter Toland – Administration Manager on 0141 354 9614 or [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early to the volume of response. Please submit your application form as soon as possible.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (CoS).

NHS Greater Glasgow and Clyde – NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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