Administration Officer

Bletchingley Village Primary School; Redhill; On-site; GBP 18,000 - 22,000; Full time

Job summary

A local primary school in Redhill is seeking a Receptionist to assist with administrative duties essential for smooth school operations. Responsibilities include managing daily administrative tasks, serving as the first contact for visitors, maintaining accurate records, and providing support in pupil welfare. Candidates should demonstrate strong administrative skills and a commitment to the school's family environment. The role requires adherence to safeguarding protocols and may involve enhanced DBS checks.

Qualifications

• Experience in administrative tasks and front-line reception duties.
• Ability to manage records accurately using manual and computerised systems.
• Strong communication skills for interacting with stakeholders.

Responsibilities

• Assist with routine administrative tasks for school operations.
• Act as the first point of contact for enquiries at the reception.
• Maintain accurate pupil welfare records and assist with financial procedures.

Job description

Undertake receptionist duties and support on administrative activities to enable the school to function efficiently. Key deliverables include:

• Carry out routine tasks such as photocopying, filing, faxing, emailing, completion of routine forms, and administration of school activities, to support the day to day running including finance and/or HR activities;
• Undertake reception duties, acting as first point of contact in response to telephone and face‑to‑face enquiries, and ensuring school's security procedures for visitors are properly followed, to provide a courteous welcome to all stakeholders and visitors and promote a positive and professional image of the school;
• Update manual and computerised records/management information systems ensuring accuracy of information held;
• Undertake straightforward financial procedures, which may include collecting and recording monies from pupils and parents/carers and reconciling small sums if requested, banking cash and ordering goods and services in compliance with relevant policies and procedures;
• Undertake general administrative tasks – letters, newsletters, responding to emails, booking photographer, organising school trips;
• Pupil welfare duties – maintaining absence records, maintaining dietary records, acting as a first aider and administering medicines.

Safeguarding Statement

Tandridge Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to safer recruitment checks, including an enhanced DBS check.