Administration Coordinator

Sodexo Ltd; City Of London; On-site; GBP 43,000; Full time

Job summary

A leading facilities management company in London is seeking an Administrative Coordinator to provide essential support in operations. This role involves managing data, producing reports, and ensuring efficient day-to-day functions. Candidates should have strong organisational skills and advanced Excel capabilities. Benefits include a comprehensive employee package and opportunities for professional development.

Benefits

Unlimited access to wellbeing support

Employee Assistance Programme

Access to 24hr virtual GP Service

Sodexo Discounts Scheme

Pension Plan membership

Bike to Work Scheme

Qualifications

• Experience in a coordination role within facilities, property management, or engineering.
• Ability to multitask effectively.

Responsibilities

• Provide high-level administrative support across the team.
• Use Excel to manage data, create reports, and build dashboards.
• Assist with the preparation of presentations, proposals, and documentation.

Skills

Strong administrative and organisational skills

Advanced Excel skills

Excellent communication and teamwork skills

Detail-oriented

Job description

• 40 hours per week
• £20.50 per hour +Sodexo employee benefits package
• Opportunities for career development

Overview

Administrative Coordinator
London - Full time

Operational excellence begins with you. At Sodexo, we’re passionate about our people. We know that our teams are the key to delivering exceptional service and creating quality experiences for our clients, customers, and employees. Build a name with big-name businesses. We are seeking a proactive and highly organised Administrative Coordinator to provide essential support to our Engineering and Security teams. This role is central to maintaining efficient day-to-day operations, covering building services, vendor management, procurement, finance, and facilities projects. It is well suited to someone who thrives on structure and accuracy, while also bringing creativity and insight to problem-solving and presentation. You will play a pivotal role in supporting business operations, managing data with precision, and producing clear, engaging reports and analysis.

What you\'ll do:

• Provide high-level administrative support across the team, ensuring smooth day-to-day operations.
• Use Excel to manage data, create reports, build dashboards, and support decision-making.
• Assist with the preparation of presentations, proposals, and documentation with a creative approach.
• Coordinate meetings, track actions, and maintain accurate records.
• Support projects, liaising with stakeholders and contributing innovative ideas for improvement.
• Identify opportunities to streamline processes and enhance efficiency.

What you\'ll bring:

• Experience in a coordination role within facilities, property management, or engineering.
• Strong administrative and organisational skills with the ability to multitask effectively.
• Advanced Excel skills (pivot tables, formulas, data analysis, dashboards).
• Excellent communication and teamwork skills, with a customer-focused approach.
• Knowledge or interest in facilities management, health & safety, and property operations.
• Detail-oriented, service-driven, and eager to learn and develop.

Why Sodexo?

Working with Sodexo is more than a job; it’s a chance to be part of something greater.

Belong in a company and team that values you for you.

Act with purpose and have an impact through your everyday actions.

Thrive in your own way.

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular big-brand retailers
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer.We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer.We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.

Ready to be part of something greater?

Work with the best in the business.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications