Administration Assistant - Community Hospitals

NHS; Oxford; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

A community healthcare organization is looking for an Administration Assistant to join their team. This role involves supporting the operations of various Community Hospitals, providing comprehensive administrative services. Candidates must possess excellent communication skills, be self-motivated, and have a full valid driving license. The position also requires IT proficiency, particularly with Microsoft Office. Opportunities for career progression and various benefits are offered, including annual leave and staff discounts.

Benefits

27 days annual leave plus bank holidays

NHS Discount

Access to learning and development

Cycle to work scheme

Employee Assistance Programme

Mental Health First Aiders

Qualifications

• Proven experience in an office environment.
• Previous NHS experience or equivalent.
• Effective communication with patients and staff.

Responsibilities

• Provide comprehensive administration support across Community Hospitals.
• Ensure effective communication with a diverse range of people.
• Manage competing demands and show initiative to improve services.

Skills

Knowledge of Microsoft Word

Knowledge of Outlook

Knowledge of Excel

Excellent communication skills

Self-motivation

Ability to work autonomously

Compassionate and caring

Education

Educated to GCSE level or equivalent

Job description

Administration Assistant - Community Hospitals

Are you passionate about making a positive impact on the well-being of patients within the Community?

If so, we have an exciting opportunity for you to join the Community Hospital Administration Team as a Flexible Administrator.

We are seeking a highly motivated and organised individual to join our administration team across all Community Hospitals. As an Administration Assistant, you will play a crucial role in supporting the efficient functioning of our community healthcare facilities. You will work closely with a dedicated team to ensure seamless operations, contributing to the overall success of our mission to provide exceptional administration support to our community.

The sites are:

City (Oxford), Abingdon, Didcot, Wallingford, Bicester, Witney, Wantage, Chipping Norton and Murray House (Kidlington).

Interviews will be held face to face. Own vehicle is essential as you will need to travel for this role.

Applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required.

Main duties of the job

The successful individual will be motivated and enjoy working in a challenging and busy environment providing a comprehensive administration service.

You will need to have excellent interpersonal and communication skills to effectively deal with a diverse range of people in a sensitive and confidential manner. You will have good organisational and IT skills including Microsoft Office.

You will be a confident individual who is able to use their own initiative to manage competing and conflicting demands.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Job responsibilities

What we need from you!

• Knowledge of Microsoft Word, Outlook and Excel.
• Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service
• Be compassionate, caring and creative with excellent communication skill

Person Specification

Qualifications

• Educated to GCSE level or equivalant

Communication

• Able to communicate effectively with different audiences, including patients, their relatives and other staff.

Experience

• Proven experience of working in an office environment.
• Previous NHS experience or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.